How To Fix RMPS_POST_HIST003 - Display not possible; selected document was already deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: RMPS_POST_HIST - Messages for Incoming Post Book

• Message number: 003

• Message text: Display not possible; selected document was already deleted

What causes this issue?

You want to display a document that was already deleted.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can only display this entry in the incoming post book.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RMPS_POST_HIST003 - Display not possible; selected document was already deleted ?

  The SAP error message RMPS_POST_HIST003, which states "Display not possible; selected document was already deleted," typically occurs when you attempt to access a document or record in the SAP system that has been deleted or is no longer available in the database. This can happen in various modules, particularly in the context of document management or financial postings.
  Cause:
  
  Document Deletion: The most common cause is that the document you are trying to access has been deleted from the system. This could be due to a manual deletion by a user or an automated process that cleans up old or unnecessary records.
  Data Archiving: The document may have been archived as part of a data management strategy. In this case, the document is not physically deleted but moved to an archive, making it inaccessible through standard transaction codes.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view certain documents, leading to similar error messages.
  Database Issues: There could be inconsistencies in the database or issues with the data integrity that prevent access to the document.
  
  Solution:
  
  Check Document Status: Verify if the document is indeed deleted. You can do this by checking the relevant tables in the database or using transaction codes that allow you to view document statuses.
  Review Archive Settings: If the document has been archived, check the archiving settings and see if you can access the archived data through the appropriate transaction codes (e.g., SARA for archiving).
  Authorization Check: Ensure that you have the necessary authorizations to view the document. You may need to contact your SAP security team to verify your access rights.
  Consult Logs: Check system logs or change logs to see if there is any record of the document being deleted and by whom. This can provide insights into whether it was a manual or automated action.
  Restore from Backup: If the document is critical and has been deleted accidentally, you may need to restore it from a backup if such a process is in place.
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SE16 (Data Browser), or others specific to your module.
  Documentation: Review SAP documentation related to document management and archiving processes to understand how documents are handled in your specific environment.
  User Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to diagnose and potentially resolve the RMPS_POST_HIST003 error in your SAP system.