How To Fix RMPS_GENERAL040 - Printing not possible; no addressee found for standard letter

SAP Error Message - Details

• Message type: E = Error

• Message class: RMPS_GENERAL - Gen. Messages Classes Records Management for Public Sector

• Message number: 040

• Message text: Printing not possible; no addressee found for standard letter

What causes this issue?

No address data was defined in the attributes of the document or you
do not have authorization to read the corresponding attributes.

System Response

E

How to fix this error?

Enter the address data in the attributes of the document.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RMPS_GENERAL040 - Printing not possible; no addressee found for standard letter ?

  The SAP error message RMPS_GENERAL040, which states "Printing not possible; no addressee found for standard letter," typically occurs when the system is unable to identify a valid recipient for a document that is intended to be printed. This can happen in various contexts, such as when generating standard letters, notifications, or other printed documents.
  Causes:
  
  Missing Address Data: The most common cause is that the recipient's address data is incomplete or missing in the relevant master data records (e.g., customer, vendor, employee).
  Incorrect Configuration: The configuration settings for the output type or the document type may not be set up correctly, leading to issues in identifying the addressee.
  Data Inconsistencies: There may be inconsistencies in the data that prevent the system from determining the correct addressee.
  Output Determination Issues: The output determination procedure may not be correctly defined, leading to the system not being able to find a valid addressee.
  
  Solutions:
  
  Check Master Data: Verify that the master data for the recipient (customer, vendor, etc.) is complete and contains all necessary address information. Ensure that the address fields are filled out correctly.
  Review Output Configuration: Check the configuration settings for the output type and document type in the relevant customizing settings (e.g., SPRO). Ensure that the output determination procedure is correctly defined and that the necessary conditions are met.
  Test Output Determination: Use transaction codes like NACE (for output types) to test the output determination process and see if the system can find a valid addressee.
  Check User Authorizations: Ensure that the user has the necessary authorizations to access the relevant data and perform the printing action.
  Debugging: If the issue persists, consider debugging the output determination process to identify where the failure occurs.
  
  Related Information:
  
  Transaction Codes: 
  
  NACE: Output Types Configuration
  SE37: Function Module for debugging
  SE80: Object Navigator for checking related programs
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to output management and address determination for further insights.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it. If the problem persists, consider reaching out to your SAP support team for further assistance.