How To Fix RMPS_AUTH109 - No rule specified for folder '&1', but expiration date is specified

SAP Error Message - Details

• Message type: E = Error

• Message class: RMPS_AUTH - Authorization Control in Records Management

• Message number: 109

• Message text: No rule specified for folder '&1', but expiration date is specified

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RMPS_AUTH109 - No rule specified for folder '&1', but expiration date is specified ?

  The SAP error message RMPS_AUTH109 indicates that there is an issue with the configuration of retention management rules in the SAP system. Specifically, it means that a folder has been assigned an expiration date, but there is no corresponding retention rule defined for that folder. This can lead to confusion in the system regarding how to handle the data in that folder.
  Cause:
  
  Missing Retention Rule: The primary cause of this error is that the folder in question does not have a retention rule assigned to it, even though an expiration date has been set.
  Configuration Issues: There may be issues in the configuration of the retention management settings, such as incorrect folder assignments or missing rules in the retention management configuration.
  Data Entry Errors: There could be errors in data entry where the expiration date was set without properly linking it to a retention rule.
  
  Solution:
  To resolve the RMPS_AUTH109 error, you can follow these steps:
  
  
  Check Retention Rules:
  
  Go to the SAP system and navigate to the retention management configuration.
  Verify if there are retention rules defined for the specific folder that is causing the error.
  
  
  
  Assign a Retention Rule:
  
  If no retention rule exists, create a new retention rule that fits the requirements for the folder.
  Assign the newly created retention rule to the folder in question.
  
  
  
  Review Expiration Dates:
  
  Ensure that the expiration date is appropriate and that it aligns with the retention policy of your organization.
  If the expiration date is not needed, consider removing it.
  
  
  
  Test the Configuration:
  
  After making the necessary changes, test the configuration to ensure that the error no longer appears and that the folder behaves as expected.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for detailed steps on configuring retention management and rules.
  
  
  
  Seek Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Retention Management: This is a feature in SAP that helps organizations manage the lifecycle of their data, ensuring compliance with legal and regulatory requirements.
  Configuration Transactions: Familiarize yourself with relevant transactions such as OAC3 (for retention rules) and OAC4 (for retention periods) to manage retention settings effectively.
  SAP Notes: Check for any SAP Notes related to RMPS_AUTH109 for additional insights or patches that may address known issues.
  
  By following these steps, you should be able to resolve the RMPS_AUTH109 error and ensure that your retention management settings are correctly configured.