How To Fix REBDOC002 - New validity period is not within existing vacancy period

SAP Error Message - Details

• Message type: E = Error

• Message class: REBDOC - Occupancy

• Message number: 002

• Message text: New validity period is not within existing vacancy period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message REBDOC002 - New validity period is not within existing vacancy period ?

  The SAP error message REBDOC002, which states "New validity period is not within existing vacancy period," typically occurs in the context of personnel administration or organizational management when trying to change or create a validity period for a position or vacancy that does not align with the existing vacancy period.
  Cause:
  This error usually arises due to one of the following reasons:
  
  Mismatch in Dates: The new validity period you are trying to set does not fall within the existing vacancy period. For example, if the existing vacancy is from January 1, 2023, to December 31, 2023, and you are trying to set a new validity period from December 1, 2023, to January 31, 2024, this will trigger the error.
  Incorrect Data Entry: There may be a mistake in the dates entered, such as typos or incorrect date formats.
  System Configuration: The system may have specific configurations or rules that enforce strict adherence to validity periods.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Vacancy Period: Review the existing vacancy period to understand its start and end dates. You can do this by navigating to the relevant infotype (e.g., Infotype 1000 for Organizational Assignment) in SAP.
  
  
  Adjust New Validity Period: Ensure that the new validity period you are trying to set falls within the existing vacancy period. Adjust the start and end dates accordingly.
  
  
  Data Entry Verification: Double-check the dates you are entering for any typos or formatting issues. Ensure that the dates are in the correct format as required by the system.
  
  
  Consult Documentation: If you are unsure about the rules governing validity periods in your organization, consult your internal documentation or reach out to your SAP support team for clarification.
  
  
  System Configuration Review: If the issue persists, it may be necessary to review the system configuration settings related to vacancy management. This may require assistance from an SAP Basis or HR consultant.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as Infotype 1000 (Organizational Assignment) and Infotype 1001 (Relationships) as they may be involved in managing vacancy periods.
  SAP Notes: Check for any SAP Notes related to this error message in the SAP Support Portal, as there may be specific patches or updates that address known issues.
  User Roles and Authorizations: Ensure that you have the necessary permissions to make changes to vacancy periods, as restrictions may also lead to errors.
  
  By following these steps, you should be able to resolve the REBDOC002 error and successfully manage the validity periods in your SAP system.