How To Fix QF072 - Function is not possible for item(s) that have already been activated

SAP Error Message - Details

• Message type: E = Error

• Message class: QF - Defects Recording

• Message number: 072

• Message text: Function is not possible for item(s) that have already been activated

What causes this issue?

When you select defect items for activation as quality notifications,
you cannot also select previously activated defect items.

System Response

The system deactivates the selections for the non-allowed items and
carries out the function for the allowed items.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QF072 - Function is not possible for item(s) that have already been activated ?

  The SAP error message QF072 ("Function is not possible for item(s) that have already been activated") typically occurs in the context of Quality Management (QM) when you attempt to perform an action on a quality notification or inspection lot that has already been activated. This can happen in various scenarios, such as trying to change the status of a quality notification or inspection lot that is already in a completed or activated state.
  Cause:
  
  Status of the Item: The item (e.g., inspection lot or quality notification) has already been activated, meaning that it has moved past the point where certain functions can be performed.
  Process Flow: The process flow for the item may not allow for the action you are trying to perform after activation.
  Configuration Settings: There may be specific configuration settings in the Quality Management module that restrict certain actions once an item is activated.
  
  Solution:
  
  Check Item Status: Verify the current status of the item you are trying to modify. If it is already activated, you may need to follow the appropriate process for handling activated items.
  Review Process Flow: Understand the process flow for the specific type of item you are working with. Ensure that you are following the correct sequence of actions.
  Consult Documentation: Refer to SAP documentation or help resources for guidance on what actions can be performed on activated items.
  Use Alternative Functions: If you need to perform a function that is not allowed on activated items, look for alternative functions or processes that can achieve your goal.
  Contact Support: If you are unsure about the next steps or if the error persists, consider reaching out to your SAP support team or consulting with an SAP expert.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to Quality Management, such as QM01 for creating quality notifications or QA32 for managing inspection lots.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform the actions you are attempting. Sometimes, restrictions can be due to user role limitations.
  
  By following these steps, you should be able to address the QF072 error and understand the implications of working with activated items in SAP.