How To Fix QF009 - Defects cannot be recorded for the characteristic

SAP Error Message - Details

• Message type: E = Error

• Message class: QF - Defects Recording

• Message number: 009

• Message text: Defects cannot be recorded for the characteristic

What causes this issue?

The assignment of defects for the current inspection lot is possible
for the inspection lot or operation only.
An assignment of defects to the characteristic is possible only within
the functions for recording characteristic results.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QF009 - Defects cannot be recorded for the characteristic ?

  The SAP error message QF009, which states "Defects cannot be recorded for the characteristic," typically occurs in the context of quality management (QM) when trying to record defects against a characteristic in a quality inspection. This error can arise due to several reasons, and understanding the cause is essential for finding a solution.
  Causes of Error QF009
  
  
  Characteristic Configuration: The characteristic you are trying to record defects against may not be configured to allow defect recording. This can happen if the characteristic is set as a "master" characteristic or if it is not defined as a defect characteristic in the inspection plan.
  
  
  Inspection Plan Settings: The inspection plan may not be set up correctly. If the inspection characteristics are not defined properly, it can lead to this error.
  
  
  Usage of Characteristics: The characteristic might be marked as "not relevant for defect recording" in the configuration settings.
  
  
  Status of Inspection Lot: The inspection lot may be in a status that does not allow defect recording, such as being completed or canceled.
  
  
  User Authorizations: The user may not have the necessary authorizations to record defects against the specified characteristic.
  
  
  Solutions to Error QF009
  
  
  Check Characteristic Configuration:
  
  Go to the characteristic settings in the inspection plan and ensure that the characteristic is set to allow defect recording. This can be done in the transaction code QIC1 (for creating characteristics) or QIC2 (for changing characteristics).
  
  
  
  Review Inspection Plan:
  
  Verify the inspection plan associated with the inspection lot. Ensure that the characteristics are correctly defined and that they are set up to allow defect recording.
  
  
  
  Modify Characteristic Settings:
  
  If the characteristic is not set to allow defect recording, you may need to modify its settings. This can be done by accessing the characteristic in the inspection plan and changing its attributes.
  
  
  
  Check Inspection Lot Status:
  
  Ensure that the inspection lot is in a status that allows defect recording. If the lot is completed or in a status that restricts changes, you may need to create a new inspection lot.
  
  
  
  User Authorizations:
  
  Check the user roles and authorizations to ensure that the user has the necessary permissions to record defects. This can be done by consulting with your SAP security team.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on configuring characteristics and inspection plans.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  QA32: Display Inspection Lot
  QIC1/QIC2: Create/Change Characteristics
  QK01/QK02: Create/Change Inspection Plan
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  
  Quality Management Configuration: Familiarize yourself with the configuration settings in the Quality Management module, particularly those related to inspection characteristics and plans.
  
  
  By following these steps, you should be able to identify the cause of the QF009 error and implement the necessary changes to resolve it. If the issue persists, consider reaching out to your SAP support team for further assistance.