How To Fix QE321 - Maximum number of samples is already reached

SAP Error Message - Details

• Message type: E = Error

• Message class: QE - RM-QSS Fehlertexte zur Ergebniserfassung

• Message number: 321

• Message text: Maximum number of samples is already reached

What causes this issue?

The sampling procedure is fixed for dependent multiple samples. The
maximum number of possible samples is planned and cannot be exceeded.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Use a manual valuation if necessary.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QE321 - Maximum number of samples is already reached ?

  The SAP error message QE321, which states "Maximum number of samples is already reached," typically occurs in the context of Quality Management (QM) within SAP. This error indicates that the system has reached the predefined limit for the number of samples that can be recorded for a particular inspection lot or process.
  Cause:
  
  Predefined Sample Size: Each inspection lot in SAP QM can have a maximum number of samples defined in the configuration. If you attempt to record more samples than this limit, the system will trigger this error.
  Configuration Settings: The maximum number of samples is often set in the inspection plan or the material master data. If the inspection plan specifies a limit that has already been reached, this error will occur.
  Data Entry Errors: Sometimes, users may inadvertently try to enter more samples than allowed due to misunderstanding the process or system prompts.
  
  Solution:
  
  Check Inspection Plan: Review the inspection plan associated with the inspection lot to verify the maximum number of samples allowed. You can do this by navigating to the inspection plan in SAP and checking the sample size settings.
  Adjust Sample Size: If necessary, you can adjust the maximum sample size in the inspection plan or material master. This may require appropriate authorization and should be done in accordance with your organization's quality management policies.
  Record Samples Correctly: Ensure that you are entering the correct number of samples. If you have already reached the limit, you may need to complete the current inspection lot before you can record additional samples.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for managing inspection lots and sample sizes to ensure compliance with best practices.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP QM for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on managing sample sizes in QM.
  User Training: Ensure that users involved in quality management processes are adequately trained on how to manage inspection lots and samples to prevent this error from occurring in the future.
  System Configuration: Review the overall configuration of the QM module in your SAP system to ensure it aligns with your organization's quality control processes.
  
  By following these steps, you should be able to address the QE321 error and manage sample sizes effectively within your SAP QM environment.