How To Fix PV685 - &1 is not active as instructor from &2 to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: PV - Training and Event Management

• Message number: 685

• Message text: &1 is not active as instructor from &2 to &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PV685 - &1 is not active as instructor from &2 to &3 ?

  The SAP error message "PV685 &1 is not active as instructor from &2 to &3" typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of training and event management. This error indicates that the specified instructor (represented by &1) is not active for the given time period (from &2 to &3).
  Cause:
  
  Inactive Instructor: The instructor may not be set as active in the system for the specified dates. This could be due to the instructor's status being inactive or not being assigned to the relevant course or event.
  Date Range Issues: The date range specified may not align with the instructor's active status. For example, if the instructor was only active before or after the specified dates, this error would occur.
  Master Data Issues: There may be issues with the instructor's master data, such as missing or incorrect information that prevents them from being recognized as an active instructor.
  
  Solution:
  
  Check Instructor Status: Verify the instructor's status in the system. Ensure that the instructor is marked as active for the required date range. This can typically be done in the instructor's master data record.
  Update Dates: If the instructor is indeed active but the date range is incorrect, adjust the date range to match the instructor's active period.
  Review Master Data: Ensure that all necessary information in the instructor's master data is complete and correct. This includes checking for any missing assignments or roles that may affect their status.
  Consult with HR or Admin: If you do not have the necessary permissions to make changes, consult with your HR or system administrator to resolve the issue.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PPOME (Organizational Management) or HRP1001 (Display HR Master Data) to check the instructor's details.
  Documentation: Refer to SAP documentation or help files related to instructor management and event management for more detailed guidance on managing instructor statuses.
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify and resolve the issue related to the error message PV685.