How To Fix PRP089 - Maximum allowed total demand or assigned effort was exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: PRP - Project Resource Planning: General Messages

• Message number: 089

• Message text: Maximum allowed total demand or assigned effort was exceeded

What causes this issue?

The total demand you specified for the role or the assigned effort you
specified for the staffing is too high.

System Response

The system does not allow you to change the demand (the assigned effort)
or the unit and resets the values to the original ones.

How to fix this error?

The total demand specified for the role or the assigned effort specified
for the staffing must not exceed the following values:
<LS>Total Demand</>,,<LS>Unit</>
596523,,hours
24855,,days
3550,,weeks
68,,years

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PRP089 - Maximum allowed total demand or assigned effort was exceeded ?

  The SAP error message PRP089 indicates that the maximum allowed total demand or assigned effort for a particular resource or project has been exceeded. This typically occurs in the context of project management or resource planning within SAP, particularly in modules like SAP Project System (PS) or SAP Resource Management.
  Cause:
  
  Resource Over-allocation: The total demand for a resource (e.g., personnel, equipment) exceeds the maximum capacity that has been defined for that resource.
  Incorrect Planning Parameters: The planning parameters for the project or resource may not be set correctly, leading to unrealistic expectations of resource availability.
  Multiple Assignments: A resource may be assigned to multiple tasks or projects simultaneously, leading to an overallocation.
  Changes in Project Scope: If the scope of a project changes (e.g., additional tasks or increased effort), it can lead to exceeding the planned capacity.
  
  Solution:
  
  Review Resource Allocation: Check the resource assignments in the project and ensure that they do not exceed the available capacity. You may need to redistribute tasks among different resources.
  Adjust Planning Parameters: If the planning parameters are incorrect, adjust them to reflect realistic availability and capacity.
  Increase Resource Capacity: If possible, increase the maximum allowed capacity for the resource in question. This can be done in the resource master data settings.
  Re-evaluate Project Scope: If the project scope has changed, re-evaluate the resource requirements and adjust the project plan accordingly.
  Use Resource Leveling: Utilize resource leveling techniques to balance the workload across resources and avoid over-allocation.
  Consult with Stakeholders: Engage with project stakeholders to discuss the resource constraints and find a feasible solution.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like CJ20N (Project Builder) or CATS (Cross-Application Time Sheet) to review and adjust project assignments.
  Capacity Planning: Familiarize yourself with capacity planning tools within SAP to better manage resource allocation.
  Documentation: Refer to SAP documentation or help files for detailed instructions on managing resources and understanding error messages.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to resolve the PRP089 error and ensure that your resource planning is aligned with the project requirements.