How To Fix PQ658 - An appraisal with this data already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 658

• Message text: An appraisal with this data already exists

What causes this issue?

It has been specified in the appraisal model in question that only one
appraisal may be created for a specific combination of appraiser and
appraisees in the same period to be appraised.
<ls>Note</>
The periods to be appraised may not be identical <zh>or</> overlap.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If necessary, use the reporting functionality for appraisals to display
the appraisal that already exists.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PQ658 - An appraisal with this data already exists ?

  The SAP error message PQ658, which states "An appraisal with this data already exists," typically occurs in the context of the SAP Performance Management module. This error indicates that there is an attempt to create or save an appraisal (performance review) that has already been created for the same employee, period, and appraisal type.
  Cause:
  
  Duplicate Appraisal Entry: The most common cause is that an appraisal for the same employee, appraisal type, and period has already been created in the system.
  Incorrect Data Entry: There may be a mistake in the data being entered, leading to the system recognizing it as a duplicate.
  System Configuration: In some cases, the configuration settings in the SAP system may allow for limited flexibility in creating appraisals, leading to this error.
  
  Solution:
  
  
  Check Existing Appraisals: 
  
  Navigate to the appraisal management section in SAP and check if an appraisal already exists for the employee in question for the specified period and appraisal type.
  If an appraisal does exist, you may need to update or modify the existing appraisal instead of creating a new one.
  
  
  
  Review Data Entry:
  
  Ensure that the data you are entering is correct and does not inadvertently match an existing appraisal.
  Double-check the employee ID, appraisal type, and period to ensure they are accurate.
  
  
  
  Consult with HR or System Administrator:
  
  If you are unsure about the existing appraisals or how to proceed, consult with your HR department or SAP system administrator. They may have access to additional tools or reports to help identify existing appraisals.
  
  
  
  System Configuration Review:
  
  If this error occurs frequently and is impacting multiple users, it may be worth reviewing the system configuration settings related to appraisals. This may require the assistance of an SAP consultant or technical team.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PHAP_ADMIN (Appraisal Management) to navigate the appraisal process effectively.
  Documentation: Refer to SAP Help documentation or user manuals specific to your version of SAP for detailed guidance on managing appraisals.
  User Training: Ensure that users involved in the appraisal process are adequately trained to avoid common pitfalls that lead to this error.
  
  By following these steps, you should be able to resolve the PQ658 error and successfully manage appraisals within your SAP system.