How To Fix PN805 - No employees selected

SAP Error Message - Details

• Message type: E = Error

• Message class: PN -

• Message number: 805

• Message text: No employees selected

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PN805 - No employees selected ?

  The SAP error message PN805 "No employees selected" typically occurs in the context of HR or payroll processing when a report or transaction is executed that requires employee data, but no employees meet the selection criteria specified in the report or transaction parameters.
  Causes:
  
  Selection Criteria: The criteria set for selecting employees (such as personnel area, employee group, or status) may be too restrictive, resulting in no employees being selected.
  Data Issues: There may be no employees in the system that match the specified criteria, possibly due to data entry errors or missing records.
  Authorization Issues: The user may not have the necessary authorizations to view certain employee records, leading to an empty selection.
  Time Period: The time period specified for the report may not include any active employees, especially if the report is looking for employees who were active during a specific timeframe.
  Infotype Data: Required infotype data (like personal data, employment status, etc.) may be missing for the employees.
  
  Solutions:
  
  Review Selection Criteria: Check the selection parameters you have set. Make sure they are broad enough to include employees. For example, if you are filtering by personnel area, try removing that filter to see if employees are returned.
  Check Employee Data: Verify that there are employees in the system that meet the criteria. You can do this by running a basic employee list report without any filters.
  Adjust Time Period: Ensure that the time period specified in the report includes active employees. If necessary, adjust the date range.
  Authorization Check: Confirm that you have the necessary authorizations to view the employee records. If not, contact your SAP security administrator.
  Infotype Verification: Check if the required infotypes for the employees are correctly maintained. You can do this by reviewing individual employee records.
  Test with Different Parameters: If possible, run the report with different parameters or a different selection variant to see if any employees are returned.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you might be using transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or specific payroll reports.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message PN805.
  Documentation: Refer to SAP Help documentation for the specific module you are working with (e.g., SAP HR, SAP Payroll) for more detailed guidance on selection criteria and report generation.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR.