How To Fix PLM_DMS016 - Enter an authorization group

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_DMS - Messages for PI Web Document Management

• Message number: 016

• Message text: Enter an authorization group

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_DMS016 - Enter an authorization group ?

  The SAP error message PLM_DMS016, which states "Enter an authorization group," typically occurs in the context of Document Management System (DMS) functionalities within SAP. This error indicates that the system requires an authorization group to be specified for a document or a document type, and it has not been provided.
  Cause:
  
  Missing Authorization Group: The most common cause of this error is that the user is trying to create or modify a document without specifying an authorization group, which is a required field in the document management process.
  Configuration Issues: There may be configuration settings in the DMS that require an authorization group to be defined for certain document types or categories.
  User Role/Permissions: The user may not have the necessary permissions to access or create documents in the specified context, leading to the requirement for an authorization group.
  
  Solution:
  
  Specify an Authorization Group: When creating or modifying a document, ensure that you enter a valid authorization group in the relevant field. This can usually be done in the document creation or editing screen.
  Check Document Type Configuration: Review the configuration settings for the document types in the DMS. Ensure that the authorization group is set up correctly and is not marked as mandatory if it should not be.
  User Roles and Permissions: Verify that the user has the appropriate roles and permissions to create or modify documents in the DMS. If necessary, consult with your SAP security administrator to ensure that the user has the required access rights.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on how to set up and manage authorization groups within the DMS.
  
  Related Information:
  
  Authorization Groups in SAP: Authorization groups are used to control access to certain objects in SAP. They can be defined for various objects, including documents in the DMS.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) to understand where the error might occur.
  SAP Notes: Check for any SAP Notes related to PLM_DMS016 for additional insights or patches that may address this issue.
  Support: If the issue persists after trying the above solutions, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the PLM_DMS016 error and successfully manage documents within the SAP DMS.