How To Fix PHIN458 - Equipment will be created with the minimum of data

SAP Error Message - Details

• Message type: E = Error

• Message class: PHIN - Phase In: Messages

• Message number: 458

• Message text: Equipment will be created with the minimum of data

What causes this issue?

You want to create a new piece of equipment without having specified the
copy reference equipment in the appropriate field on the <ZK>Preparation
& Generation</> tab page.

System Response

The system raises the warning message in the application log after
executing the consistency check that indicates that the creation of a
new equipment is allowed despite the warning. If the user makes an entry
in the following fields, the information contained within the fields is
used to create a new piece of equipment:
Description
Material number
Serial number
Functional identifier
Construction year
Construction month
Equipment category
Valid from date
Maintenance plant (inherited from superior technical object)

How to fix this error?

You can proceed with the creation of the new equipment, or you can enter
the copy reference object and then continue with the creation.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PHIN458 - Equipment will be created with the minimum of data ?

  The SAP error message PHIN458 indicates that an equipment record is being created with only the minimum required data. This typically means that the system is warning the user that the equipment will not have all the necessary details filled in, which could lead to issues later on in terms of tracking, maintenance, or reporting.
  Cause:
  
  Insufficient Data Entry: The user may not have filled in all the required fields when creating the equipment record.
  System Configuration: The system may be configured to allow the creation of equipment with minimal data, which can be a business decision.
  User Role/Authorization: The user may not have the necessary permissions to enter additional data.
  
  Solution:
  
  Complete Required Fields: Ensure that all mandatory fields are filled out when creating the equipment. This typically includes fields like Equipment Number, Description, Location, and other relevant data.
  Review Configuration: Check the configuration settings in the SAP system to see if there are any settings that allow for minimal data entry. If necessary, adjust these settings to enforce more stringent data entry requirements.
  User Training: Provide training to users on the importance of entering complete data when creating equipment records. This can help prevent future occurrences of this error.
  Authorization Check: Ensure that the user has the appropriate authorizations to enter all necessary data. If not, work with your SAP security team to adjust roles and permissions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IE01 (Create Equipment), IE02 (Change Equipment), and IE03 (Display Equipment) to manage equipment records effectively.
  Documentation: Refer to SAP documentation or help files for detailed information on equipment management and the specific fields required for equipment creation.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  
  By addressing the underlying causes and ensuring that users are equipped with the right knowledge and tools, you can mitigate the occurrence of this error and improve the quality of equipment data in your SAP system.