How To Fix /PF1/MSG_GUI523 - Not authorized to access data

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_GUI -

• Message number: 523

• Message text: Not authorized to access data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_GUI523 - Not authorized to access data ?

  The SAP error message /PF1/MSG_GUI523 indicates that a user is not authorized to access certain data within the SAP system. This error typically arises due to insufficient authorizations assigned to the user for the specific transaction, report, or data object they are trying to access.
  Cause:
  
  Missing Authorizations: The user does not have the necessary roles or authorizations assigned to access the data or perform the action they are attempting.
  Authorization Objects: The authorization check may be failing due to specific authorization objects that are not included in the user's profile.
  Data Restrictions: There may be restrictions on the data based on organizational levels, such as company codes, plants, or other criteria that the user does not have access to.
  Role Changes: Recent changes to user roles or authorizations may have inadvertently removed access to certain data.
  
  Solution:
  
  Check User Roles: Verify the roles assigned to the user in transaction SU01 (User Maintenance). Ensure that the user has the appropriate roles that include the necessary authorizations.
  Review Authorization Objects: Use transaction SU53 immediately after the error occurs to check which authorization objects are causing the failure. This transaction provides a detailed report of the last authorization check.
  Adjust Authorizations: If the user is missing necessary authorizations, work with your SAP security team to adjust the roles or create new ones that include the required authorizations.
  Test Access: After making changes, test the user's access again to ensure that the issue is resolved.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for specific authorization requirements related to the transaction or data being accessed.
  
  Related Information:
  
  Transaction Codes:
  
  SU01: User Maintenance
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that may be involved in the transaction or data access.
  Security Audit Logs: If necessary, review security audit logs to identify any unauthorized access attempts or changes in user roles.
  
  If the issue persists after following these steps, it may be necessary to engage with your SAP Basis or security team for further investigation and resolution.