How To Fix PB085 - Event to start workflow for vacancy administration not triggered

SAP Error Message - Details

• Message type: E = Error

• Message class: PB - PD: Message IDs Org. Management

• Message number: 085

• Message text: Event to start workflow for vacancy administration not triggered

What causes this issue?

The status of a position has been changed. Consequently, a vacancy
has arisen for this position.
This should not be created directly, but
administered using a workflow. The event needed to start the workflow
could not be generated. For this reason, the workflow has not been
started and no vacancy will be created.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the status of the position and create the vacancy
manually. Alternatively, delimit a vacancy that is to be filled.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PB085 - Event to start workflow for vacancy administration not triggered ?

  The SAP error message PB085, which states "Event to start workflow for vacancy administration not triggered," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with vacancy management and workflows related to recruitment processes.
  Cause:
  The error PB085 can be triggered by several factors, including:
  
  
  Missing Event Trigger: The event that is supposed to initiate the workflow for vacancy administration has not been triggered. This could be due to incorrect configuration or missing settings in the workflow.
  
  
  Workflow Configuration Issues: The workflow itself may not be properly configured. This includes missing or incorrect definitions of the event in the workflow.
  
  
  Authorization Issues: The user may not have the necessary authorizations to trigger the workflow.
  
  
  Technical Issues: There may be underlying technical issues, such as problems with the workflow engine or system performance issues.
  
  
  Data Inconsistencies: Inconsistent or incomplete data in the vacancy or related objects may prevent the workflow from being triggered.
  
  
  Solution:
  To resolve the PB085 error, you can take the following steps:
  
  
  Check Event Configuration:
  
  Ensure that the event for vacancy administration is correctly configured in the workflow settings. You can do this by navigating to the relevant transaction codes (e.g., SWDD for workflow definition) and checking the event linkage.
  
  
  
  Review Workflow Definitions:
  
  Verify that the workflow definition for vacancy administration is active and correctly set up. Check for any missing steps or incorrect conditions that may prevent the workflow from being triggered.
  
  
  
  Check Authorizations:
  
  Ensure that the user attempting to trigger the workflow has the necessary authorizations. You can check this using transaction code SU53 to analyze authorization issues.
  
  
  
  Test Workflow:
  
  Use transaction SWUS to test the workflow manually. This can help identify if the workflow is functioning correctly outside of the vacancy administration context.
  
  
  
  Review Data:
  
  Check the data related to the vacancy. Ensure that all required fields are filled out correctly and that there are no inconsistencies.
  
  
  
  System Logs:
  
  Review system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific version of your SAP system for any known issues or patches that may address this error.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWDD (Workflow Builder), SWI1 (Work Item Selection), and SLG1 (Application Log).
  SAP Notes: Check SAP Notes for any updates or patches related to workflow issues in your specific version of SAP.
  Training and Documentation: Ensure that users involved in vacancy administration are trained on the workflow processes and understand how to manage vacancies effectively.
  
  By following these steps, you should be able to diagnose and resolve the PB085 error in your SAP system.