How To Fix P2538 - Number of hours in confirmation differs from number in HR System

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 538

• Message text: Number of hours in confirmation differs from number in HR System

What causes this issue?

The number of hours in the confirmation does not correspond to the
number in the HR record.
This can have the following causes:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

You have changed the number of hours in the single screen for
confirmations.
The number of hours in the HR record has two places after the decimal
point, but networks and maintenance orders use only one decimal place.
The number of hours from HR can be rounded.

How to fix this error?

Please ensure that the number of hours in HR corresponds to the number
in the confirmation.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message P2538 - Number of hours in confirmation differs from number in HR System ?

  The SAP error message P2538, which states "Number of hours in confirmation differs from number in HR System," typically occurs in the context of time confirmations in SAP, particularly when dealing with time management and HR-related modules. This error indicates a discrepancy between the hours confirmed in a time confirmation and the hours recorded in the HR system.
  Cause:
  
  Data Mismatch: The number of hours entered in the confirmation does not match the hours recorded in the HR system for the same period.
  Incorrect Time Entry: The user may have entered an incorrect number of hours during the confirmation process.
  Changes in HR Data: If there were changes made to the HR data (like working hours or leave) after the confirmation was created, it could lead to discrepancies.
  Configuration Issues: There may be configuration issues in the integration between the time management and HR modules.
  
  Solution:
  
  Verify Confirmed Hours: Check the hours that were entered in the confirmation and compare them with the hours recorded in the HR system. Ensure that they match.
  Correct the Entry: If the confirmed hours are incorrect, correct the entry in the confirmation to match the HR system.
  Review HR Data: Check if there have been any recent changes in the HR data that could affect the confirmed hours. If so, adjust the confirmation accordingly.
  Consult with HR: If you are unsure about the correct hours, consult with the HR department to clarify the expected hours for the period in question.
  Reprocess the Confirmation: If necessary, you may need to delete the incorrect confirmation and re-enter it with the correct hours.
  Check Configuration: If the issue persists, review the configuration settings in both the time management and HR modules to ensure they are correctly set up to communicate with each other.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like CAT2 (Time Sheet) or CATS (Cross-Application Time Sheet) to manage time confirmations.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for time management and HR integration for more detailed guidance on handling confirmations and discrepancies.
  User Roles: Ensure that users have the appropriate roles and permissions to enter and modify time confirmations.
  
  By following these steps, you should be able to resolve the P2538 error and ensure that the hours confirmed align with those recorded in the HR system.