How To Fix P2340 - There is already a time substitution - DWS class and day type modified

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 340

• Message text: There is already a time substitution - DWS class and day type modified

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message P2340 - There is already a time substitution - DWS class and day type modified ?

  The SAP error message P2340, which states "There is already a time substitution - DWS class and day type modified," typically occurs in the context of time management and personnel administration within SAP systems. This error indicates that there is a conflict with time substitution entries for a specific day type and DWS (Daily Work Schedule) class.
  Cause:
  
  Duplicate Time Substitution: The error arises when there is an attempt to create a new time substitution entry for a day type and DWS class that already has an existing substitution entry.
  Incorrect Configuration: There may be issues with the configuration of time management settings, leading to conflicts in the time substitution rules.
  Data Entry Errors: Users may inadvertently try to enter overlapping or conflicting time substitution records.
  
  Solution:
  
  Check Existing Substitutions: Review the existing time substitution records for the employee in question. You can do this by navigating to the relevant infotype (e.g., Infotype 2003 - Substitutions) and checking for any existing entries that match the DWS class and day type.
  Modify or Delete Conflicting Entries: If you find an existing substitution that conflicts with the new entry you are trying to create, you can either modify or delete the existing entry to resolve the conflict.
  Consult with HR or Time Management Team: If you are unsure about which entries to modify or delete, consult with your HR or time management team to ensure that changes do not affect payroll or attendance records.
  Review Configuration Settings: If the issue persists, it may be necessary to review the configuration settings for time management in SAP. This may involve checking the settings for time evaluation, DWS classes, and day types to ensure they are set up correctly.
  
  Related Information:
  
  Infotype 2003 (Substitutions): This infotype is used to manage time substitutions for employees. Familiarize yourself with how to navigate and edit entries in this infotype.
  Time Management Configuration: Understanding the configuration of time management in SAP can help prevent similar issues in the future. This includes knowledge of DWS classes, day types, and how they interact with time evaluation.
  SAP Notes and Documentation: Check SAP Notes for any known issues or patches related to time substitution errors. SAP's official documentation can also provide insights into best practices for managing time data.
  
  By following these steps, you should be able to resolve the P2340 error and ensure that time substitution entries are correctly managed in your SAP system.