How To Fix P2326 - Daily work schedule substitution incompatible with time entered

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 326

• Message text: Daily work schedule substitution incompatible with time entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message P2326 - Daily work schedule substitution incompatible with time entered ?

  The SAP error message P2326, "Daily work schedule substitution incompatible with time entered," typically occurs when there is a conflict between the time entries made for an employee and the daily work schedule or substitution rules defined in the system. This error is often encountered in the context of time management and personnel administration.
  Cause:
  
  
  Incompatible Time Entries: The time entries made for an employee do not align with the daily work schedule or the substitution rules. For example, if an employee is scheduled to work from 9 AM to 5 PM, but the time entry indicates a different time frame, this error may occur.
  
  
  Substitution Rules: If a substitution has been set up for an employee (e.g., a temporary change in their work schedule), and the time entered does not comply with the substitution rules, the system will generate this error.
  
  
  Work Schedule Configuration: There may be issues with the configuration of the work schedule itself, such as incorrect definitions of working hours, breaks, or holidays.
  
  
  Absences or Leave: If the employee has an absence or leave that overlaps with the time entered, it can also trigger this error.
  
  
  Solution:
  
  
  Check Time Entries: Review the time entries made for the employee to ensure they match the defined daily work schedule. Adjust the time entries if necessary.
  
  
  Review Substitution Rules: If a substitution is in place, verify that the time entered complies with the substitution rules. If the substitution is no longer valid, consider removing or updating it.
  
  
  Work Schedule Configuration: Check the configuration of the employee's work schedule in the system. Ensure that the working hours, breaks, and any other relevant settings are correctly defined.
  
  
  Absence Management: Verify if the employee has any absences or leave that might conflict with the time entries. If so, adjust the time entries accordingly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PT60 (Time Evaluation) to help troubleshoot the issue.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may resolve the issue.
  User Roles: Ensure that the user has the appropriate permissions to make changes to time entries and work schedules.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.