How To Fix OL633 - Set required status for all subtypes first

SAP Error Message - Details

• Message type: E = Error

• Message class: OL - Workflow object types: Run-time system

• Message number: 633

• Message text: Set required status for all subtypes first

What causes this issue?

The release stage for an object type cannot exceed the release level
for its supertype. Therefore, you must reset the release level for all
subtypes before you can reset the release level for the current object
type.

How to fix this error?

Firstly, reset the release levels for the subtypes for which the
release level is too high.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message OL633 - Set required status for all subtypes first ?

  The SAP error message OL633 ("Set required status for all subtypes first") typically occurs in the context of SAP's Object Management System (OMS) or when dealing with status management in various SAP modules, such as SAP PM (Plant Maintenance) or SAP PS (Project System). This error indicates that there are certain subtypes of an object that need to be set to a required status before the main object can be processed further.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Incomplete Status Assignment: The main object has subtypes that have not been assigned the required status. In SAP, certain processes or transactions require that all related subtypes have a specific status before proceeding.
  Configuration Issues: There may be configuration settings in the status management that are not correctly set up, leading to this error.
  User Authorization: The user may not have the necessary authorizations to change the status of the subtypes.
  
  Solution:
  To resolve the OL633 error, you can follow these steps:
  
  
  Check Subtype Status:
  
  Navigate to the object in question and check the status of all its subtypes.
  Ensure that all required subtypes are set to the appropriate status as per the business process requirements.
  
  
  
  Update Status:
  
  If any subtype is not set to the required status, update it accordingly. This can usually be done through the status management screen or transaction related to the object type.
  
  
  
  Review Configuration:
  
  If you have access, review the configuration settings for status management in the relevant module (e.g., PM, PS).
  Ensure that the status profiles and dependencies are correctly defined.
  
  
  
  Check Authorizations:
  
  Verify that the user attempting to change the status has the necessary authorizations to do so. If not, contact your SAP security administrator to grant the required permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on status management for the object type you are working with.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the module, you may use specific transaction codes to manage statuses (e.g., IW32 for PM orders, CJ20N for project management).
  Status Profiles: Understanding how status profiles work in SAP can help in managing object statuses effectively.
  SAP Notes: Check for any relevant SAP Notes that might address known issues or provide additional guidance related to this error message.
  
  By following these steps, you should be able to identify and resolve the cause of the OL633 error in your SAP system.