How To Fix OA628 - SAP ArchiveLink (logical file not maintained &)

SAP Error Message - Details

• Message type: E = Error

• Message class: OA - SAP ArchiveLink: Messages for SAP ArchiveLink

• Message number: 628

• Message text: SAP ArchiveLink (logical file not maintained &)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message OA628 - SAP ArchiveLink (logical file not maintained &) ?

  The SAP error message OA628 typically indicates that there is an issue with the configuration of ArchiveLink, specifically that a logical file is not maintained. This error can occur when trying to access or manage documents in the ArchiveLink system, and it usually points to a missing or incorrectly configured logical file path.
  Cause:
  
  Missing Logical File: The logical file name that is being referenced in the ArchiveLink configuration does not exist or is not properly defined in the system.
  Incorrect Configuration: The logical file may be defined, but its configuration might be incorrect, such as pointing to a non-existent physical file or directory.
  Authorization Issues: The user may not have the necessary authorizations to access the logical file or the ArchiveLink configuration.
  Transport Issues: If the configuration was transported from another system, it may not have been set up correctly in the target system.
  
  Solution:
  
  
  Check Logical File Configuration:
  
  Go to transaction code AL11 to check the logical file names and their corresponding physical file paths.
  Use transaction code FILE to maintain logical file names and ensure that they are correctly defined.
  
  
  
  Maintain Logical File:
  
  If the logical file is missing, create it using transaction code FILE and ensure that it points to the correct physical file path.
  Ensure that the logical file is correctly assigned to the ArchiveLink object type you are working with.
  
  
  
  Check Authorizations:
  
  Verify that the user has the necessary authorizations to access the ArchiveLink and the logical file. This can be done by checking the user roles and authorizations in transaction SU01.
  
  
  
  Transport Configuration:
  
  If the issue arose after a transport, ensure that all necessary configurations were included in the transport request and that they were imported correctly.
  
  
  
  Test the Configuration:
  
  After making changes, test the configuration by trying to access the ArchiveLink functionality again to see if the error persists.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  AL11: Display file directories
  FILE: Maintain logical file names
  SCC1: Transport copies of client-specific objects
  SU01: User maintenance
  
  
  
  Documentation: Refer to SAP Help documentation for ArchiveLink for detailed information on configuration and troubleshooting.
  
  
  SAP Notes: Check SAP Notes related to ArchiveLink and error OA628 for any specific patches or updates that may address known issues.
  
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.