How To Fix OA625 - CFBC: Print list control record could not be inserted in DMS

SAP Error Message - Details

• Message type: E = Error

• Message class: OA - SAP ArchiveLink: Messages for SAP ArchiveLink

• Message number: 625

• Message text: CFBC: Print list control record could not be inserted in DMS

What causes this issue?

The document management system (DVS) did not allow entry of the print
list record.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The control record is in table TOADL (transaction <DS:TRAN.OAAD>OAAD
</>) and must be transferred manually to the document management
system.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message OA625 - CFBC: Print list control record could not be inserted in DMS ?

  The SAP error message OA625 CFBC: "Print list control record could not be inserted in DMS" typically occurs in the context of Document Management System (DMS) when there is an issue with inserting a print list control record. This error can arise due to various reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  Authorization Issues: The user may not have the necessary authorizations to create or modify records in the DMS.
  Database Issues: There may be problems with the database connection or the database itself, such as locks or corruption.
  Configuration Issues: Incorrect configuration settings in the DMS or related modules can lead to this error.
  Missing Data: Required fields or data may be missing, preventing the record from being created.
  System Bugs: There may be bugs in the SAP system or specific patches that need to be applied.
  
  Solutions:
  
  Check Authorizations: Ensure that the user has the necessary permissions to perform actions in the DMS. This can be done by reviewing the user's roles and authorizations.
  Review Configuration: Check the configuration settings for DMS and ensure that everything is set up correctly. This includes checking the document types, storage locations, and other related settings.
  Database Health Check: Perform a health check on the database to ensure there are no locks or corruption issues. You may need to consult with your database administrator.
  Check for Missing Data: Review the data being processed to ensure that all required fields are filled out correctly. Look for any mandatory fields that may be empty.
  System Logs: Check the SAP system logs (transaction SLG1) for more detailed error messages that can provide additional context about the issue.
  Apply Patches: If the issue is due to a known bug, check for any available patches or updates from SAP that address this specific error.
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as DMS-related transactions (e.g., CV01N for creating documents, CV02N for changing documents).
  Documentation: Review SAP documentation related to DMS for best practices and troubleshooting steps.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By systematically addressing these potential causes and implementing the suggested solutions, you should be able to resolve the OA625 CFBC error in SAP DMS.