How To Fix NAA385 - Only deletion flags are set (condition records settled)

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 385

• Message text: Only deletion flags are set (condition records settled)

What causes this issue?

A condition record belonging to arrangement &V1& has already been
settled.
As a result, the arrangement cannot be deleted from the database.

System Response

The condition records of arrangement &V1& are flagged for deletion.
This means that they are no longer used in price determination.
However, the statistical update of business volumes only continues
until settlement accounting is performed for the arrangement again.

How to fix this error?

Perform settlement accounting for arrangement &V1& on settlement date
&V2& to deactivate it.
In settlement accounting, any existing provisions for accrued income
may have to the dissolved, and the arrangement is assigned the status
'Final settlement effected'.
Final settlement can be carried out any time before the end of validity
period &V2&.
If necessary, the deletion flag can be reset. However, business volume
data may be lost. This can be reposted using the 'Subsequent business
volume update' function.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA385 - Only deletion flags are set (condition records settled) ?

  The SAP error message NAA385, which states "Only deletion flags are set (condition records settled)," typically occurs in the context of condition records in pricing or other related areas within SAP. This error indicates that the system has identified that the condition records you are trying to process have only deletion flags set, meaning they are marked for deletion and cannot be processed further.
  Cause:
  
  Deletion Flags: The condition records you are trying to work with have been marked for deletion. This can happen if the records were previously set to be deleted but not yet physically removed from the database.
  Settlement Process: The error may also arise during the settlement process where the system checks the status of condition records and finds that they are only flagged for deletion.
  Data Integrity: There may be issues with data integrity or inconsistencies in the condition records that lead to this error.
  
  Solution:
  
  
  Check Condition Records: Review the condition records in the relevant transaction (e.g., using transaction codes like VK13 for pricing conditions) to see if they are indeed marked for deletion. You can check the status of the records and see if they need to be physically deleted or if they can be reactivated.
  
  
  Remove Deletion Flags: If the condition records should not be deleted, you can remove the deletion flags. This can typically be done by editing the condition records and unchecking the deletion flag.
  
  
  Recreate Condition Records: If the records are no longer needed or are corrupted, consider recreating them from scratch.
  
  
  Consult Documentation: Refer to SAP documentation or help files for specific instructions on handling condition records and deletion flags.
  
  
  Check for Custom Logic: If there are any custom developments or enhancements in your SAP system that might affect the handling of condition records, review those as well.
  
  
  Contact SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VK11, VK12, and VK13 for creating, changing, and displaying condition records.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address the issue.
  User Authorization: Ensure that you have the necessary authorizations to modify condition records, as lack of permissions can sometimes lead to unexpected behavior.
  
  By following these steps, you should be able to diagnose and resolve the NAA385 error in your SAP system.