How To Fix MG161 - The data for the maintenance statuses & cannot be transferred

SAP Error Message - Details

• Message type: E = Error

• Message class: MG - Batch input: material master

• Message number: 161

• Message text: The data for the maintenance statuses & cannot be transferred

What causes this issue?

You wanted to transfer data belonging to the user departments
specified. However, these user departments cannot be maintained for one
of the following reasons:
The user departments are not allowed by the material type.
If you are in change mode, departmental data must already exist for the
material. However, it does not yet exist.
If you are in create mode, departmental data must not already exist for
the material. However, it already exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Depending on the cause, check and correct your data as required.

How can this happen?

If you transfer only the purchasing data for a material of standard
material type <LS>FERT</> (for finished products), this error message
appears since purchasing data is not allowed by this material type.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MG161 - The data for the maintenance statuses & cannot be transferred ?

  The SAP error message MG161, which states "The data for the maintenance statuses & cannot be transferred," typically occurs in the context of Material Management (MM) or Plant Maintenance (PM) modules when there is an issue with the transfer of maintenance status data for a particular object, such as a material or equipment.
  Causes:
  
  Missing Data: The maintenance status data for the specified object may not exist or may be incomplete.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the maintenance status data.
  Configuration Issues: There may be configuration problems in the system that prevent the transfer of maintenance statuses.
  Data Inconsistencies: There could be inconsistencies in the data that are preventing the transfer from occurring.
  System Errors: Temporary system errors or issues with the database can also lead to this error.
  
  Solutions:
  
  
  Check Data Existence: Verify that the maintenance status data for the specified object exists in the system. You can do this by checking the relevant tables or using transaction codes like IW32 for maintenance orders or MM03 for material master data.
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to access and modify the maintenance status data. This can be checked in the user roles and profiles.
  
  
  Configuration Review: Review the configuration settings related to maintenance statuses in the system. Ensure that all necessary settings are correctly configured.
  
  
  Data Consistency Check: Run consistency checks on the relevant data. You can use transaction codes like SE11 to check the database tables for inconsistencies.
  
  
  System Logs: Check the system logs (transaction SM21) for any related error messages or warnings that could provide more context about the issue.
  
  
  Reprocessing: If the error occurred during a batch job or data transfer process, consider reprocessing the job after addressing any identified issues.
  
  
  Consult SAP Notes: Look for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide patches or updates.
  
  
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IW32, MM03, SE11, and SM21 for troubleshooting.
  SAP Documentation: Review SAP documentation related to maintenance statuses and data transfer processes for more detailed guidance.
  User Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to identify and resolve the cause of the MG161 error in your SAP system.