How To Fix ME805 - System error: entry & not in Table XBKPF

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 805

• Message text: System error: entry & not in Table XBKPF

How to fix this error?

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Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ME805 - System error: entry & not in Table XBKPF ?

  The SAP error message ME805, which states "System error: entry & not in Table XBKPF," typically indicates that the system is trying to access a record in the XBKPF table (which is a table for document headers in the accounting module) that does not exist. This can happen for various reasons, including data inconsistencies, missing entries, or issues with the configuration.
  Causes:
  
  Missing Document: The document number being referenced does not exist in the XBKPF table. This could be due to a deletion or a failure during document creation.
  Data Inconsistency: There may be inconsistencies in the database, possibly due to a failed transaction or an incomplete posting.
  Configuration Issues: Incorrect configuration in the system could lead to the system looking for entries that are not valid.
  Transport Issues: If the system has recently undergone a transport of changes, it may not have been executed correctly, leading to missing entries.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access certain entries.
  
  Solutions:
  
  Check Document Existence: Verify if the document number exists in the XBKPF table. You can do this by executing a query in the database or using transaction codes like SE16 or SE11 to view the table.
  Recreate Missing Entries: If the document is missing, you may need to recreate it or correct the transaction that led to its absence.
  Data Consistency Check: Run consistency checks in the system to identify and rectify any inconsistencies. This can often be done using transaction codes like SARA or other relevant tools.
  Review Configuration: Check the configuration settings related to the document types and posting processes to ensure they are set up correctly.
  Transport Management: If the issue arose after a transport, check the transport logs for errors and ensure that all necessary objects were transported correctly.
  User Authorizations: Ensure that the user has the necessary authorizations to access the required data.
  
  Related Information:
  
  Transaction Codes: Use transaction codes like SE16 (Data Browser), SE11 (Data Dictionary), or ME23N (Display Purchase Order) to investigate further.
  SAP Notes: Check SAP Notes for any known issues related to ME805. SAP frequently updates its knowledge base with solutions for common errors.
  System Logs: Review system logs (transaction SM21) for any additional error messages or warnings that could provide more context about the issue.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the ME805 error in your SAP system.