How To Fix MD_BP016 - Address usage record with overlap was passed

SAP Error Message - Details

• Message type: E = Error

• Message class: MD_BP -

• Message number: 016

• Message text: Address usage record with overlap was passed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MD_BP016 - Address usage record with overlap was passed ?

  The SAP error message MD_BP016 indicates that there is an issue with address usage records in the Business Partner (BP) master data. Specifically, it means that there is an overlap in the validity periods of address usage records for a particular business partner. This can occur when two or more address records are defined for the same business partner with overlapping validity dates.
  Cause:
  The primary cause of this error is the existence of multiple address records for a business partner that have overlapping validity periods. For example, if you have one address record valid from January 1, 2023, to December 31, 2023, and another address record valid from June 1, 2023, to December 31, 2023, this will trigger the MD_BP016 error.
  Solution:
  To resolve the MD_BP016 error, you need to check the address usage records for the affected business partner and ensure that there are no overlapping validity periods. Here are the steps to do this:
  
  
  Access the Business Partner Master Data:
  
  Go to the transaction code BP in SAP to access the Business Partner master data.
  
  
  
  Display Address Usage Records:
  
  Navigate to the address section of the business partner and review the address usage records.
  
  
  
  Identify Overlapping Records:
  
  Look for any address records that have overlapping validity dates. You may need to check the start and end dates of each address record.
  
  
  
  Adjust Validity Periods:
  
  Modify the validity periods of the overlapping address records to ensure that they do not overlap. You can either extend the end date of one record or change the start date of another to eliminate the overlap.
  
  
  
  Save Changes:
  
  After making the necessary adjustments, save the changes to the business partner master data.
  
  
  
  Test the Changes:
  
  After saving, try to perform the action that previously triggered the error to ensure that the issue has been resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  BP: Business Partner Master Data
  SE11: Data Dictionary (to check table structures)
  SE16N: Data Browser (to view data in tables)
  
  
  
  Tables Involved:
  
  The address usage records are typically stored in tables related to business partner data, such as BUT020 (Business Partner: Address Usage) and BUT100 (Business Partner: Address).
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for Business Partner management for more detailed information on address usage and master data management.
  
  
  
  By following these steps, you should be able to resolve the MD_BP016 error and ensure that your business partner address records are correctly configured without overlaps.