How To Fix M8623 - You can specify a maximum of 3 fields

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 623

• Message text: You can specify a maximum of 3 fields

What causes this issue?

You have selected more than three sort criteria. The system only accepts
a maximum of three criteria.

How to fix this error?

Correct the sort sequence.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8623 - You can specify a maximum of 3 fields ?

  The SAP error message M8623 ("You can specify a maximum of 3 fields") typically occurs in the context of material master data or inventory management when a user attempts to filter or search using more than three fields in a selection screen or report. This limitation is in place to ensure system performance and usability.
  Cause:
  The error arises when the user tries to input more than three selection criteria in a report or transaction that is designed to accept a maximum of three fields. This is a common restriction in various SAP transactions to optimize performance and avoid overly complex queries that could slow down the system.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Reduce the Number of Fields: Review the fields you are using for your selection criteria and reduce them to three or fewer. Prioritize the most critical fields that will help you narrow down your search effectively.
  
  
  Use Additional Reports or Transactions: If you need to filter by more than three fields, consider breaking your search into multiple steps or using different reports that allow for more complex queries.
  
  
  Custom Development: If your business needs require more complex queries frequently, consider discussing with your SAP development team about creating a custom report or transaction that can handle more selection fields.
  
  
  Check Documentation: Review the SAP documentation or help files related to the specific transaction or report you are using to understand any limitations and best practices.
  
  
  Related Information:
  
  Transaction Codes: The error can occur in various transaction codes related to material management, such as MM03 (Display Material), MB52 (List Warehouse Stocks on Hand), etc.
  Performance Considerations: SAP limits the number of selection fields to maintain system performance. Complex queries can lead to longer processing times and potential timeouts.
  User Training: Ensure that users are trained on the limitations of the system and best practices for filtering data effectively.
  
  If you continue to experience issues or if the error occurs in a different context, it may be beneficial to consult with your SAP support team for further assistance.