How To Fix M2586 - Archived documents cannot be processed at present

SAP Error Message - Details

• Message type: E = Error

• Message class: M2 - LIS: Generating and updating info structures

• Message number: 586

• Message text: Archived documents cannot be processed at present

Self-Explanatory Message

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• What is the cause and solution for SAP error message M2586 - Archived documents cannot be processed at present ?

  The SAP error message M2586, which states "Archived documents cannot be processed at present," typically occurs when a user attempts to access or process documents that have been archived in the SAP system. This can happen in various modules, such as Materials Management (MM) or Sales and Distribution (SD), where documents like purchase orders, invoices, or delivery notes are archived for data management and storage purposes.
  Cause:
  
  Document Archiving: The primary cause of this error is that the document you are trying to access has been archived. Archived documents are stored in a way that they are no longer available for standard processing.
  System Configuration: The system may not be configured to allow access to archived documents, or the necessary settings for document retrieval may not be in place.
  User Permissions: The user may not have the necessary permissions to access archived documents, depending on the security settings in the SAP system.
  
  Solution:
  
  Check Document Status: Verify if the document you are trying to access is indeed archived. You can do this by checking the document status in the relevant transaction or using the archive management tools in SAP.
  Access Archived Documents: If you need to access archived documents, you may need to use specific transactions designed for this purpose, such as:
  
  SARA: This transaction is used for archiving and managing archived data. You can check the archive object and see if the document is archived.
  SARI: This transaction allows you to display archived documents.
  
  
  Restore Documents: If you need to process the document, you may need to restore it from the archive. This typically requires administrative access and may involve using the archive management tools.
  User Permissions: Ensure that your user role has the necessary permissions to access archived documents. You may need to contact your SAP security administrator to adjust your permissions.
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or functional team for specific procedures related to your organization's archiving strategy.
  
  Related Information:
  
  Archiving Strategy: Understanding your organization's archiving strategy can help you know which documents are archived and how to access them.
  SAP Notes: Check for any relevant SAP Notes that may provide additional information or updates regarding this error message.
  Training: If you frequently work with archived documents, consider training on how to manage and access archived data in SAP.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.