How To Fix LRM_RULE_EXEC642 - End of minimum retention period: &1

SAP Error Message - Details

• Message type: E = Error

• Message class: LRM_RULE_EXEC - Runtime

• Message number: 642

• Message text: End of minimum retention period: &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message LRM_RULE_EXEC642 - End of minimum retention period: &1 ?

  The SAP error message LRM_RULE_EXEC642 with the description "End of minimum retention period: &1" typically relates to the retention management functionality within SAP, particularly in the context of data archiving or retention rules.
  Cause:
  This error message indicates that a retention rule has reached its minimum retention period, meaning that the data governed by this rule can now be considered for deletion or archiving. The &1 in the message usually represents the specific retention rule or the object that has reached the end of its minimum retention period.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Retention Rules: Check the retention rules configured in your SAP system. You can do this by navigating to the relevant transaction codes (like SARA for archiving) and reviewing the settings for the retention rules.
  
  
  Check Data Status: Ensure that the data associated with the retention rule is indeed eligible for deletion or archiving. This may involve checking the status of the documents or records in question.
  
  
  Execute Archiving/Deletion: If the data is eligible, you can proceed to execute the archiving or deletion process. This can typically be done through the archiving transaction (SARA) or through specific programs designed for data deletion.
  
  
  Adjust Retention Periods: If necessary, you can adjust the retention periods for the rules if the current settings do not meet your business requirements. This should be done with caution and in accordance with your organization's data governance policies.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed guidance on retention management and archiving processes.
  
  
  Contact SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for help.
  
  
  Related Information:
  
  Retention Management: This is a key aspect of data governance in SAP, ensuring that data is retained for the required period as per legal and business requirements.
  Archiving: SAP provides tools for archiving data that is no longer actively used but must be retained for compliance or historical purposes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and others related to data retention and archiving.
  
  By following these steps, you should be able to address the LRM_RULE_EXEC642 error and manage your retention rules effectively.