How To Fix L3584 - Person is not active in the HR master record

SAP Error Message - Details

• Message type: E = Error

• Message class: L3 -

• Message number: 584

• Message text: Person is not active in the HR master record

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message L3584 - Person is not active in the HR master record ?

  The SAP error message L3584, "Person is not active in the HR master record," typically occurs when you attempt to perform an action related to an employee (such as processing payroll, creating a time record, or accessing HR data) for a person who is not currently active in the HR master data. This can happen for several reasons, including:
  Causes:
  
  Inactive Status: The employee's status in the HR master record may be set to inactive. This can occur if the employee has been terminated or is on a leave of absence.
  Date Range Issues: The action you are trying to perform may fall outside the validity period of the employee's master data. For example, if you are trying to process payroll for a period when the employee was not active.
  Data Entry Errors: There may be a mistake in the employee number or other identifiers used to access the HR master record.
  Organizational Changes: Changes in the organizational structure or employee assignments may have affected the employee's active status.
  
  Solutions:
  
  Check Employee Status: Verify the employee's status in the HR master record. You can do this by accessing the employee's record in the SAP system (using transaction code PA20 or PA30) and checking the "Status" field.
  Update Master Data: If the employee should be active, update their HR master record to reflect the correct status. This may involve changing the employee's status from inactive to active or correcting any date range issues.
  Review Validity Dates: Ensure that the action you are trying to perform is within the validity dates of the employee's master data. If necessary, adjust the dates accordingly.
  Consult with HR: If you are unsure about the employee's status or the necessary changes, consult with your HR department or the personnel responsible for maintaining HR data.
  Check for Organizational Changes: If there have been recent changes in the organization, ensure that the employee's assignments and reporting structure are up to date.
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to HR master data include PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions).
  Authorization Issues: Ensure that you have the necessary authorizations to view or modify HR master data.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions related to this error message.
  
  If the issue persists after checking these aspects, it may be beneficial to involve your SAP support team or consult SAP documentation for further troubleshooting steps.