How To Fix KY485 - This output type cannot be selected

SAP Error Message - Details

• Message type: E = Error

• Message class: KY - Messages for SAP-EIS: Presentation

• Message number: 485

• Message text: This output type cannot be selected

What causes this issue?

You have attempted to set a different output type for the report.
However, the desired output type is only possible for those reports
where no compulsory hierarchy is defined for any of the
characteristics.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check if the characteristic (or characteristics), for which the
hierarchy is defined, can be removed from the report. If this is not
possible, choose an output type with which hierarchies can be output
(for example the output type "classic drilldown report").

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KY485 - This output type cannot be selected ?

  The SAP error message KY485, which states "This output type cannot be selected," typically occurs in the context of output determination in SAP, particularly when dealing with billing documents, sales orders, or other related documents. This error indicates that the output type you are trying to use is not available for the specific document or situation.
  Causes of KY485 Error
  
  
  Output Type Configuration: The output type may not be configured correctly in the system. This could include missing settings in the output determination procedure or the output type not being assigned to the relevant document type.
  
  
  Document Type Restrictions: The output type may not be allowed for the specific document type you are working with. Each document type can have specific output types associated with it.
  
  
  Condition Records: There may be no condition records for the output type in the relevant application area (e.g., sales, billing). If there are no condition records, the system will not allow the output type to be selected.
  
  
  Status of the Document: The document may be in a status that does not allow for the output type to be processed. For example, if the document is already completed or archived, certain outputs may not be available.
  
  
  User Authorizations: The user may not have the necessary authorizations to access or use the specified output type.
  
  
  Solutions to KY485 Error
  
  
  Check Output Type Configuration:
  
  Go to the output type configuration in SPRO (Transaction code: SPRO).
  Navigate to the relevant output determination procedure and ensure that the output type is correctly configured and assigned to the document type.
  
  
  
  Review Document Type Settings:
  
  Verify that the output type is allowed for the specific document type you are working with. This can be checked in the output determination procedure settings.
  
  
  
  Create or Update Condition Records:
  
  If there are no condition records for the output type, create them using transaction code NACE (or the relevant transaction for your application area).
  Ensure that the condition records are valid for the specific criteria of the document.
  
  
  
  Check Document Status:
  
  Review the status of the document to ensure it is in a state that allows for output processing. If necessary, change the status or reprocess the document.
  
  
  
  User Authorizations:
  
  Ensure that the user has the necessary authorizations to access and use the output type. This may require checking with your SAP security team.
  
  
  
  Related Information
  
  
  Transaction Codes: 
  
  NACE: Output Determination
  SPRO: Customizing Implementation Guide
  SE11: Data Dictionary (to check table structures)
  
  
  
  Tables: 
  
  TTXC: Output Types
  TNAPR: Output Determination Procedure
  TNADH: Output Condition Records
  
  
  
  Documentation: 
  
  SAP Help Portal and SAP Notes can provide additional insights and troubleshooting steps related to output determination and specific error messages.
  
  
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error.