How To Fix KX763 - More as 1000 records selected for display, please restrict further!!

SAP Error Message - Details

• Message type: E = Error

• Message class: KX - EC-EIS/EC-BP: Data basis, data collection

• Message number: 763

• Message text: More as 1000 records selected for display, please restrict further!!

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KX763 - More as 1000 records selected for display, please restrict further!! ?

  The SAP error message KX763, which states "More than 1000 records selected for display, please restrict further!!", typically occurs when a query or report in SAP attempts to retrieve more than 1000 records for display. This limit is in place to prevent performance issues and to ensure that the system does not become overloaded with data that is too large to process efficiently.
  Cause:
  
  Excessive Data Retrieval: The primary cause of this error is that the selection criteria used in the report or transaction are too broad, resulting in a large number of records being selected.
  Default System Limit: SAP has a default limit of 1000 records for display purposes to optimize performance and user experience.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Refine Selection Criteria:
  
  Narrow down your selection criteria to reduce the number of records being retrieved. This can be done by adding more filters or conditions to your query.
  For example, if you are querying based on date ranges, specific document types, or other relevant fields, make sure to specify them clearly.
  
  
  
  Use Pagination:
  
  If the report or transaction supports it, consider implementing pagination to view records in smaller chunks rather than all at once.
  
  
  
  Use Variants:
  
  If you frequently run the same report, consider creating a variant with predefined selection criteria that limit the number of records.
  
  
  
  Check for Unnecessary Data:
  
  Review the data you are trying to retrieve and determine if all of it is necessary for your analysis. Remove any unnecessary fields or criteria.
  
  
  
  Consult with IT or SAP Basis Team:
  
  If you believe that the limit should be increased for your specific use case, consult with your SAP Basis team. They can adjust system parameters, but this is generally not recommended due to potential performance impacts.
  
  
  
  Related Information:
  
  Transaction Codes: This error can occur in various transaction codes, especially those related to reporting and data retrieval (e.g., KSB1, KOB1).
  Performance Considerations: Always consider the performance implications of retrieving large datasets in SAP. It can lead to slow response times and affect overall system performance.
  SAP Notes: Check SAP Notes for any updates or specific guidance related to this error message. SAP frequently updates its documentation and may provide additional insights or solutions.
  
  By following these steps, you should be able to resolve the KX763 error and successfully retrieve the data you need without exceeding the record limit.