How To Fix KR505 - Line items less than &1 month(s) old to be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KR - Archiving Reports and Utilities

• Message number: 505

• Message text: Line items less than &1 month(s) old to be deleted

What causes this issue?

You have specified the entry date as &v2&. This deletes line items that
have existed less than &v1& month(s) in the system.

How to fix this error?

Check your entries for the entry date. You are recommended to delete
line items that have existed at least &v1& month(s) in the system.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KR505 - Line items less than &1 month(s) old to be deleted ?

  The SAP error message KR505 indicates that there are line items in the system that are less than a specified number of months old and cannot be deleted. This error typically occurs during the execution of a transaction that attempts to delete or archive line items in the system, such as during the execution of the transaction for clearing or archiving.
  Cause:
  The primary cause of the KR505 error is that the system has a restriction on deleting line items that are still considered "active" or "recent." The error message specifies that line items that are less than a certain number of months old (indicated by &1) cannot be deleted. This is a safeguard to prevent the accidental loss of important financial data.
  Solution:
  To resolve the KR505 error, you can consider the following approaches:
  
  
  Wait for the Time Period to Elapse: If the line items are less than the specified number of months old, you may need to wait until they exceed that time frame before attempting to delete them.
  
  
  Check Configuration Settings: Review the configuration settings in your SAP system related to the retention period for line items. This can typically be found in the customizing settings for Financial Accounting (FI) or Controlling (CO). You may need to adjust the settings if your business processes allow for the deletion of newer items.
  
  
  Consult with Your SAP Administrator: If you believe that the line items should be deletable based on your business requirements, consult with your SAP administrator or a functional consultant. They can help determine if there are any specific configurations or authorizations that need to be adjusted.
  
  
  Use Alternative Methods: If deletion is not possible, consider whether you can use other methods to manage the line items, such as clearing or archiving them instead of outright deletion.
  
  
  Review Documentation: Check the SAP documentation or notes related to the specific transaction you are using to see if there are any additional guidelines or considerations for handling line items.
  
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to financial postings, clearing, or archiving, such as F-03 (Clear G/L Account), F-32 (Clear Customer), or others.
  SAP Notes: Look for relevant SAP Notes that may provide additional insights or updates regarding this error message.
  User Authorizations: Ensure that the user attempting the deletion has the necessary authorizations to perform such actions in the system.
  
  By following these steps, you should be able to address the KR505 error and manage your line items effectively.