KN405 - Data outside specified time frame will be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KN - Reporting for Costing

• Message number: 405

• Message text: Data outside specified time frame will be deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KN405 - Data outside specified time frame will be deleted ?

  The SAP error message KN405 ("Data outside specified time frame will be deleted") typically occurs in the context of data management within the SAP system, particularly when dealing with master data or transactional data that is subject to time-based constraints. This message indicates that certain data records are being flagged for deletion because they fall outside the defined time frame set in the system.
  Cause:
  
  Time Frame Settings: The error is often triggered when the data being processed (e.g., customer master data, sales orders, etc.) has a validity period that does not align with the current date or the specified time frame in the system settings.
  Data Archiving: The system may be configured to archive or delete data that is older than a certain date, which can lead to this message if the data being accessed is outside that range.
  Configuration Issues: Incorrect configuration in the data management settings or parameters that define the time frame for data retention can also lead to this error.
  
  Solution:
  
  Check Time Frame Settings: Review the time frame settings in the relevant configuration areas of SAP. This may involve checking the settings for data retention, archiving, or validity periods for master data.
  Adjust Data Validity: If applicable, adjust the validity dates of the data records to ensure they fall within the acceptable range. This may involve updating the master data or transactional data.
  Data Archiving Process: If the data is being archived, ensure that the archiving process is correctly configured and that the data you are trying to access is not meant to be archived or deleted.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing time frames and data retention policies in your version of SAP.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They can provide insights based on your specific system configuration and version.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing data, such as SARA for archiving, SE11 for data dictionary, or SE38 for executing reports.
  Data Management Best Practices: Implement best practices for data management, including regular reviews of data validity periods and archiving policies to prevent such issues in the future.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to access and modify the data in question, as restrictions can also lead to errors.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the KN405 error and manage your data effectively within SAP.