How To Fix KN042 - Report incomplete: Authorizations missing

SAP Error Message - Details

• Message type: E = Error

• Message class: KN - Reporting for Costing

• Message number: 042

• Message text: Report incomplete: Authorizations missing

What causes this issue?

The report you called up is incomplete. You do not have authorization
for cost elements or analysis objects.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KN042 - Report incomplete: Authorizations missing ?

  The SAP error message KN042, which states "Report incomplete: Authorizations missing," typically occurs when a user attempts to execute a transaction or report in SAP but lacks the necessary authorizations to access certain data or functions. This can happen in various modules, including Sales and Distribution (SD), Finance (FI), and others.
  Cause:
  
  Missing Authorizations: The user does not have the required authorization objects assigned to their user profile. This could be due to missing roles or profiles that contain the necessary authorizations.
  Role Changes: If a user's roles have been changed or removed, they may lose access to certain transactions or reports.
  Authorization Object Restrictions: Specific authorization objects may have restrictions that prevent the user from accessing certain data (e.g., company codes, sales organizations).
  User Group Restrictions: The user may belong to a group that has limited access to certain reports or transactions.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error. This will show the last authorization check and help identify which authorization object is missing.
  Alternatively, use transaction code SUIM to analyze user roles and authorizations.
  
  
  
  Review Roles and Profiles:
  
  Check the roles assigned to the user via transaction code SU01 (User Maintenance).
  Ensure that the necessary roles containing the required authorizations are assigned to the user.
  
  
  
  Modify Roles:
  
  If the required authorizations are missing, you may need to modify existing roles or create new ones. This typically requires access to the role maintenance transaction (PFCG).
  Ensure that the roles include the necessary authorization objects and values.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator for assistance.
  
  
  
  Testing:
  
  After making changes, have the user log out and log back in to ensure that the new authorizations take effect.
  Test the transaction or report again to confirm that the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: These are the building blocks of SAP security. Each object defines a specific area of access, such as transaction codes, data access, and more.
  Transaction Codes:
  
  SU01: User Maintenance
  SU53: Display Authorization Check
  SUIM: User Information System
  PFCG: Role Maintenance
  
  
  Documentation: Refer to SAP's official documentation or help portal for detailed information on authorization management and troubleshooting.
  
  By following these steps, you should be able to identify and resolve the KN042 error effectively.