How To Fix KM868 - Profit center must not be initial in non-statistical rows

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 868

• Message text: Profit center must not be initial in non-statistical rows

What causes this issue?

You are using the functionality 'Balance Sheet Accounts in Profit
Centers'. When using this functionality, all document lines must
contain profit center information.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If a document contains one profit center only, this should be passed on
automatically from the system to those document lines in which the
profit center is initial. If a document has more than one profit c
enter, the user must ensure that each line contains a profit center. A
user exit can be used for this.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM868 - Profit center must not be initial in non-statistical rows ?

  The SAP error message KM868 ("Profit center must not be initial in non-statistical rows") typically occurs in the context of financial postings, particularly when dealing with cost centers, profit centers, or internal orders in SAP Controlling (CO) module. This error indicates that a profit center is required for the transaction being processed, but it has not been provided (i.e., it is "initial" or empty).
  Cause:
  
  Missing Profit Center: The most common cause of this error is that the profit center field is left blank in a non-statistical row of a cost allocation or posting document.
  Configuration Issues: There may be configuration settings in the controlling area or the relevant document type that require a profit center for certain types of postings.
  Data Entry Error: Users may inadvertently forget to enter a profit center when creating or modifying a document.
  
  Solution:
  
  Enter Profit Center: Ensure that a valid profit center is entered in the relevant field for the non-statistical rows of the document. This can be done during the initial entry or by editing the document if it has already been created.
  Check Configuration: Review the configuration settings in the SAP system to ensure that the profit center is required for the specific type of transaction you are processing. This can be done by checking the settings in the controlling area or the document type.
  Review Master Data: Ensure that the profit center master data is correctly set up and that the profit center you are trying to use is active and valid for the relevant controlling area.
  Consult Documentation: If you are unsure about the required fields for your specific transaction, consult the SAP documentation or your organization's SAP support team for guidance.
  
  Related Information:
  
  Transaction Codes: You may encounter this error while using transaction codes such as KSB1 (Cost Centers: Actual Line Items), KSU5 (Cost Center Planning), or during the posting of journal entries in FB50.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional context or solutions.
  User Training: Ensure that users are trained on the importance of entering all required fields, including profit centers, when processing financial transactions in SAP.
  
  By addressing the missing profit center and ensuring proper configuration and data entry practices, you should be able to resolve the KM868 error.