How To Fix KM836 - &1 totals records created with PCAB, &2 totals records deleted with PCAP

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 836

• Message text: &1 totals records created with PCAB, &2 totals records deleted with PCAP

What causes this issue?

&V2& profit center planning totals records were found with activity
PCAP.

System Response

These totals records were converted to &V1& summary records with
activity PCAB and then deleted.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM836 - &1 totals records created with PCAB, &2 totals records deleted with PCAP ?

  The SAP error message KM836 indicates that there is a discrepancy in the totals records for a particular application, specifically related to the Profit Center Accounting (PCA) module. The message states that a certain number of totals records were created with the PCAB (Profit Center Accounting: Actual Line Items) and a different number of totals records were deleted with the PCAP (Profit Center Accounting: Actual Totals).
  Cause:
  
  
  Data Inconsistency: This error typically arises when there is a mismatch between the totals records and the line item records in the Profit Center Accounting. This can happen due to various reasons, such as:
  
  Manual adjustments or corrections made to the line items that were not reflected in the totals.
  Issues during the closing process where totals were not updated correctly.
  Data migration or upload issues where records were not properly created or deleted.
  
  
  
  Configuration Issues: Incorrect configuration settings in the Profit Center Accounting module can also lead to discrepancies in totals and line items.
  
  
  Program Errors: Bugs or errors in the SAP programs that handle the creation and deletion of totals records can also cause this issue.
  
  
  Solution:
  
  
  Reconcile Totals and Line Items: 
  
  Use transaction codes like S_ALR_87013326 (for PCA reports) to analyze the totals and line items. Check for discrepancies and identify the records that are causing the issue.
  You may need to run the report to compare the totals and line items to identify where the mismatch is occurring.
  
  
  
  Re-run the Totals Calculation:
  
  You can use transaction code KALC to re-run the totals calculation for Profit Center Accounting. This will help to regenerate the totals based on the current line items.
  
  
  
  Check Configuration:
  
  Review the configuration settings in the Profit Center Accounting module to ensure that they are set up correctly. This includes checking the settings for document splitting, if applicable.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that resolve known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. They can provide more detailed analysis and support based on your specific system configuration and data.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KSB1: Display actual line items for a cost center.
  KOB1: Display actual line items for an order.
  S_ALR_87013326: PCA reports for analyzing discrepancies.
  
  
  
  Documentation: Review SAP documentation related to Profit Center Accounting for a better understanding of how totals and line items are managed.
  
  
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  
  By following these steps, you should be able to identify the cause of the KM836 error and implement a solution to resolve the discrepancies in your Profit Center Accounting totals records.