How To Fix KM823 - You must carry out further steps to convert from central to decentralized

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 823

• Message text: You must carry out further steps to convert from central to decentralized

What causes this issue?

You want to use the decentralized ALE distribution method in place of
the central ALE distribution method used thus far.

System Response

The master system for all existing profit centers is the central
system.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Before changing the control indicator, make sure that the summary
records for all profit centers have been rolled up and updated in the
central system.
After converting the control indicator, you must also update ledger 8C
for Reporting in decentralized Profit Center Accounting by rolling it
up.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM823 - You must carry out further steps to convert from central to decentralized ?

  The SAP error message KM823, which states "You must carry out further steps to convert from central to decentralized," typically occurs in the context of SAP Controlling (CO) when there is an attempt to switch from a central to a decentralized controlling setup. This error indicates that there are additional configuration steps required to complete the conversion process.
  Cause:
  The error KM823 usually arises due to one or more of the following reasons:
  
  Incomplete Configuration: The necessary configuration steps for decentralization have not been fully completed in the system.
  Missing Authorizations: The user may not have the required authorizations to perform the necessary actions for the conversion.
  Data Inconsistencies: There may be inconsistencies in the data that need to be resolved before the conversion can be completed.
  System Settings: The system settings may not be aligned with the requirements for a decentralized setup.
  
  Solution:
  To resolve the KM823 error, you can follow these steps:
  
  
  Review Configuration Steps:
  
  Ensure that all required configuration steps for converting from central to decentralized controlling have been completed. This may include settings in the controlling area, profit centers, and other related configurations.
  
  
  
  Check Documentation:
  
  Refer to the SAP documentation or implementation guide (IMG) for detailed steps on how to perform the conversion. This will provide insights into any missing steps.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to perform the conversion. If not, work with your SAP security team to obtain the required permissions.
  
  
  
  Data Consistency Check:
  
  Run consistency checks on the relevant data to ensure there are no issues that could prevent the conversion. This may involve checking master data, transaction data, and configuration settings.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that can resolve known issues.
  
  
  
  Testing in a Sandbox:
  
  If possible, perform the conversion in a sandbox or test environment first to identify any potential issues before applying changes to the production system.
  
  
  
  Seek Expert Help:
  
  If the issue persists, consider reaching out to SAP support or consulting with an SAP expert who has experience with CO configurations.
  
  
  
  Related Information:
  
  SAP Controlling (CO): Understanding the structure and configuration of CO is essential for managing financial data and reporting.
  Decentralized vs. Centralized Controlling: Familiarize yourself with the differences between centralized and decentralized controlling setups, as this will help in understanding the implications of the conversion.
  SAP Community: Engage with the SAP Community forums for insights and experiences shared by other users who may have encountered similar issues.
  
  By following these steps, you should be able to address the KM823 error and successfully complete the conversion from central to decentralized controlling in SAP.