How To Fix KM788 - You are not authorized to change version &1

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 788

• Message text: You are not authorized to change version &1

What causes this issue?

You are not authorized to change data in version &V1&.

System Response

Processing has been cancelled.

How to fix this error?

To perform this transaction, you need authorization to change data
(activity 02) for ledger &V2&, record type &V3& and version &V1& in
authorization object <ZH>G_GLTP</>.
Contact the systems administrator responsible for system
authorizations.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM788 - You are not authorized to change version &1 ?

  The SAP error message KM788 ("You are not authorized to change version &1") typically occurs when a user attempts to modify a version of a document or object in SAP Knowledge Management (KM) or another related module, but does not have the necessary authorizations to do so. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Authorization Issues: The user does not have the required authorization to change the specified version. This could be due to missing roles or permissions in the user's profile.
  Version Locking: The version may be locked by another user or process, preventing changes.
  Configuration Settings: The system may have specific settings that restrict changes to certain versions based on user roles or document status.
  
  Solutions:
  
  
  Check User Authorizations:
  
  Review the user's roles and authorizations in the SAP system. Ensure that the user has the necessary permissions to change the version in question.
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed.
  
  
  
  Request Additional Authorizations:
  
  If the user lacks the necessary permissions, contact your SAP security administrator to request the required authorizations.
  
  
  
  Check Version Status:
  
  Verify if the version is locked or in a status that prevents changes. If it is locked, you may need to wait until it is released or contact the user who has it locked.
  
  
  
  Review Configuration:
  
  If you have access, check the configuration settings related to version management in the relevant SAP module. Ensure that the settings align with your organization's policies for version changes.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on version management and authorization requirements in the context of your SAP environment.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Authorization Check).
  SAP Notes: Check for any SAP Notes related to KM788 or version management issues that may provide additional insights or fixes.
  User Training: Ensure that users are trained on the proper procedures for managing versions and understand the authorization model in your SAP system.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.