How To Fix KM669 - Note: Rev./cost elements and profit and loss accounts cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 669

• Message text: Note: Rev./cost elements and profit and loss accounts cannot be changed

What causes this issue?

Revenue/cost elements or profit and loss accounts are used in the
planning layouts. You cannot maintain cells that refer to these
accounts.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM669 - Note: Rev./cost elements and profit and loss accounts cannot be changed ?

  The SAP error message KM669 indicates that there is an attempt to change the revenue or cost elements and profit and loss accounts in a way that is not allowed. This typically occurs in the context of controlling (CO) or financial accounting (FI) modules when trying to modify certain characteristics of cost elements or accounts that are already in use.
  Cause:
  
  Locked Configuration: The revenue/cost elements or accounts may be locked for changes due to their usage in existing transactions or postings.
  System Settings: The system may have specific settings that prevent changes to these elements once they have been defined and used in financial transactions.
  Data Consistency: SAP enforces data consistency and integrity, which means that once certain elements are in use, they cannot be modified to avoid discrepancies in financial reporting.
  
  Solution:
  
  Review Usage: Check if the revenue/cost elements or accounts are currently being used in any transactions. If they are, you may need to create new elements or accounts instead of modifying existing ones.
  Create New Elements: If changes are necessary, consider creating new cost elements or accounts that reflect the desired changes rather than modifying existing ones.
  Consult Configuration: If you believe changes are necessary, consult with your SAP configuration team to understand the implications and whether any adjustments can be made in the system settings.
  Authorization Check: Ensure that you have the necessary authorizations to make changes to these elements. Sometimes, restrictions are in place based on user roles.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message. SAP Notes can provide patches or configuration changes that may resolve the issue.
  
  Related Information:
  
  Cost Element Types: Understand the different types of cost elements (primary and secondary) and their roles in financial accounting and controlling.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KA01 (Create Primary Cost Element), KA02 (Change Primary Cost Element), and KA03 (Display Primary Cost Element) to manage cost elements.
  Documentation: Review SAP documentation or training materials related to cost accounting and financial accounting to better understand the implications of changing cost elements and accounts.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support or your internal SAP support team for further assistance.