How To Fix KM585 - Controlling area &1 is locked for actual postings in fiscal year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 585

• Message text: Controlling area &1 is locked for actual postings in fiscal year &2

What causes this issue?

In Customizing for Profit Center Accounting, the block indicator has
been set for controlling area &v1& in the transaction
<DS:TRAN.1KEF>Control Parameters for Actual Postings</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

This message can be switched off under <DS:TRAN.OBA5>Change Message
Control</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM585 - Controlling area &1 is locked for actual postings in fiscal year &2 ?

  The SAP error message KM585 indicates that the controlling area specified is locked for actual postings in the given fiscal year. This typically occurs when certain settings or conditions prevent posting transactions in the specified controlling area for that fiscal year.
  Cause:
  
  
  Locking of Controlling Area: The controlling area may be locked for actual postings due to various reasons, such as:
  
  The fiscal year has been closed.
  The controlling area is set to not allow actual postings for the specified period.
  There may be a configuration setting that restricts postings in the controlling area.
  
  
  
  Period Lock: The posting period for the fiscal year may be closed or locked in the financial accounting (FI) module, which affects the ability to post in controlling (CO).
  
  
  Authorization Issues: The user may not have the necessary authorizations to post in the controlling area.
  
  
  Solution:
  
  
  Check Fiscal Year Status:
  
  Verify if the fiscal year is closed. If it is, you may need to reopen it if allowed by your organization's policies.
  Check the settings in the controlling area to see if actual postings are allowed for the fiscal year.
  
  
  
  Open Posting Period:
  
  Go to the transaction code OB52 (Change Posting Periods) and check if the posting period for the controlling area is open. If it is closed, you may need to open it for the required period.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the controlling area to ensure that actual postings are permitted. This can be done in the configuration settings under Controlling > General Controlling > Master Data > Controlling Area > Define Controlling Area.
  
  
  
  User Authorizations:
  
  Ensure that the user attempting to make the posting has the necessary authorizations. This can be checked in the user roles and profiles.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about reopening periods or changing settings, consult with your finance team or SAP administrator to ensure compliance with accounting policies.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OB52: Change Posting Periods
  OKKP: Change Controlling Area
  KAH1: Create Cost Center
  KSB1: Cost Centers: Actual Line Items
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  
  
  Documentation: Review SAP documentation related to controlling area settings and posting periods for further understanding.
  
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solution to resolve it.