How To Fix KI518 - Too many actual versions in CO-OM: &1

SAP Error Message - Details

• Message type: E = Error

• Message class: KI -

• Message number: 518

• Message text: Too many actual versions in CO-OM: &1

What causes this issue?

The versions &V1& are created as actual version in the controlling area
&V2&.

System Response

The actual versions in Overhead Management (CO-OM) are used to
represent various valuations of a transaction within transfer prices. A
maximum of 3 different valuations (legal, group and profit center view)
are possible. However, you have selected more than 3 versions as actual
version.

How to fix this error?

Correct your version settings for controlling area &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KI518 - Too many actual versions in CO-OM: &1 ?

  The SAP error message KI518 "Too many actual versions in CO-OM: &1" typically occurs in the Controlling (CO) module, specifically in the Overhead Management (OM) area. This error indicates that there are too many actual versions of cost data in the system, which exceeds the allowed limit.
  Cause:
  The error is caused by having too many actual versions of cost data in the controlling area. Each controlling area can have multiple actual versions, and if the number exceeds the system's configured limit, this error will be triggered. This can happen due to:
  
  Excessive Versions: The system has been configured to allow a certain number of actual versions, and this limit has been exceeded.
  Data Migration or Upload Issues: If there was a data migration or bulk upload of cost data, it might have inadvertently created multiple versions.
  Configuration Settings: The configuration settings for the controlling area may not be optimized, leading to unnecessary versions being created.
  
  Solution:
  To resolve the KI518 error, you can take the following steps:
  
  
  Check Actual Versions: Go to the configuration settings in the SAP system and check the actual versions that are currently defined for the controlling area. You can do this using transaction code OKKP (Controlling Area: Maintain Versions).
  
  
  Delete Unused Versions: If there are versions that are no longer needed, you can delete them to free up space. Be cautious when deleting versions, as this may affect historical data.
  
  
  Adjust Configuration: If necessary, adjust the configuration settings to limit the number of actual versions that can be created. This can help prevent the issue from recurring in the future.
  
  
  Consult Documentation: Review SAP documentation or notes related to the CO-OM module for any specific guidelines or recommendations regarding actual versions.
  
  
  Contact SAP Support: If the issue persists or if you are unsure about making changes, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  OKKP: Maintain Versions
  KOB1: Display Actual Line Items
  KSV5: Display Actual Versions
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  Best Practices: Regularly review and clean up actual versions in your controlling area to prevent this error from occurring in the future.
  
  
  By following these steps, you should be able to resolve the KI518 error and manage actual versions effectively in your SAP system.