How To Fix KH632 - Frozen data for report & deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 632

• Message text: Frozen data for report & deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KH632 - Frozen data for report & deleted ?

  The SAP error message KH632 ("Frozen data for report & deleted") typically occurs in the context of SAP Controlling (CO) when you are trying to access or report on data that has been marked as "frozen" or has been deleted from the system. This can happen in various scenarios, such as when you are trying to generate reports or perform analyses on cost centers, internal orders, or other controlling objects.
  Cause:
  
  Frozen Data: The data you are trying to access has been frozen for reporting purposes. This usually means that the data is no longer available for changes or updates, often due to a closing period or a specific reporting cycle.
  Deleted Data: The data has been deleted from the database, either manually or through a data archiving process. This can happen if the data retention policies are in place or if the data was removed due to a cleanup process.
  Period Closure: The period for which you are trying to access the data may have been closed, and as a result, the data is no longer available for reporting.
  
  Solution:
  
  Check Data Status: Verify the status of the data you are trying to access. You can do this by checking the relevant tables in the SAP database or using transaction codes like KSB1 (for cost centers) or KOB1 (for internal orders) to see if the data exists.
  Open Periods: If the data is frozen due to period closure, you may need to open the period again (if allowed) to access the data. This can be done through transaction code OB52, but be cautious as this may affect financial reporting.
  Data Recovery: If the data has been deleted and you need it back, you may need to restore it from a backup if available. Consult with your SAP Basis team or data management team for assistance.
  Consult Documentation: Review the SAP documentation or consult with your SAP support team for specific guidance related to your organization's configuration and policies regarding frozen or deleted data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1, KOB1, and OB52 for managing cost centers and internal orders.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP Notes can provide additional context or solutions for known issues.
  User Permissions: Ensure that you have the necessary permissions to access the data you are trying to report on. Sometimes, access restrictions can lead to similar error messages.
  Data Archiving: Understand your organization's data archiving policies, as they may affect the availability of historical data.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.