How To Fix KFM402 - Dependent data records exist

SAP Error Message - Details

• Message type: E = Error

• Message class: KFM - Message Class for Generic Key Figure Monitor

• Message number: 402

• Message text: Dependent data records exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KFM402 - Dependent data records exist ?

  The SAP error message KFM402 ("Dependent data records exist") typically occurs in the context of financial accounting or controlling when you attempt to delete or change a master record (such as a cost center, internal order, or profit center) that has dependent data records associated with it. This means that there are transactions or other data entries that reference the master record you are trying to modify or delete.
  Cause:
  
  Dependent Records: The master record you are trying to delete or change has dependent records (like transactions, allocations, or postings) that are still linked to it.
  Data Integrity: SAP enforces data integrity rules to prevent the deletion of records that are still in use, which could lead to inconsistencies in financial reporting and analysis.
  
  Solution:
  To resolve the KFM402 error, you can take the following steps:
  
  
  Identify Dependent Records:
  
  Use transaction codes like KSB1 (for cost centers) or KOB1 (for internal orders) to view the transactions associated with the master record.
  Check for any postings or allocations that reference the record you are trying to delete.
  
  
  
  Delete or Archive Dependent Records:
  
  If you find dependent records, you may need to delete or archive them before you can proceed with the deletion of the master record.
  Ensure that you have the necessary authorizations and that you follow your organization's data management policies.
  
  
  
  Consult with Your Team:
  
  If you are unsure about deleting dependent records, consult with your finance or controlling team to understand the implications of removing these records.
  
  
  
  Use Transaction Codes:
  
  Depending on the type of master record, you may use specific transaction codes to manage or delete records. For example:
  
  KS01/KS02 for cost centers
  KO01/KO02 for internal orders
  KE51/KE52 for profit centers
  
  
  
  
  
  Check for Open Periods:
  
  Ensure that the periods in which the dependent records exist are not open for posting. If they are, you may need to close them before making changes.
  
  
  
  System Configuration:
  
  In some cases, system configuration settings may prevent the deletion of records. Consult with your SAP Basis or configuration team if you suspect this is the case.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on managing master records and dependent data.
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing financial records in SAP.
  User Authorizations: Ensure you have the necessary authorizations to perform deletions or modifications in the system.
  Backup: Always ensure that you have backups or a way to restore data before making significant changes to master records.
  
  By following these steps, you should be able to resolve the KFM402 error and manage your SAP records effectively.