How To Fix KF195 - Value field & cannot be used as the tracing factor in actual cycles

SAP Error Message - Details

• Message type: E = Error

• Message class: KF -

• Message number: 195

• Message text: Value field & cannot be used as the tracing factor in actual cycles

What causes this issue?

In order to transfer cost center costs to Profitability Analysis on the
basis of "variable shares" you must enter a value field of the
operating concern as the tracing factor. For technical reasons, you
cannot use more than 98 value fields. However, your operating concern
contains more than 98 value fields.

System Response

The system installed 98 value fields for selection. The others cannot
be used.

How to fix this error?

If you want to use one of the other value fields, proceed as follows:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Call up table T811J in transaction SM31 (table maintenance).
Position the display on the entries with key
CE7xxxx U &V2& (xxxx = operating concern)
If you do not want to use a value field, enter "0" in the column
"RC".
The number you deactivate in this way makes room for other value fields
to be used as tracing factors.
RESET N1
Within the range indicated by the key
CE7xxxx U &V2&,
<ZH>no two value fields</> can have the same value that is not equal to
zero in the column "RC". The entries for the fixed value fields
<ZH> RCWKFI, RCWKGI, WKFI, WKFP, WKGI, WKGP, WOGI, WOGP, WTGI
and WTGP </>
may <ZH>not</> be changed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KF195 - Value field & cannot be used as the tracing factor in actual cycles ?

  The SAP error message KF195 indicates that a specific value field cannot be used as a tracing factor in actual cycles. This typically occurs in the context of Profitability Analysis (CO-PA) or Cost Center Accounting (CCA) when you are trying to set up or execute a cycle that involves actual data.
  Cause:
  
  
  Inappropriate Value Field: The value field you are trying to use as a tracing factor may not be defined correctly or may not be suitable for actual cycles. This can happen if the value field is not set up to handle actual data or if it is not compatible with the type of cycle you are trying to execute.
  
  
  Configuration Issues: There may be configuration issues in the settings of the value field or the cycle itself. For example, the value field might not be marked as a valid tracing factor in the configuration settings.
  
  
  Data Type Mismatch: The data type of the value field may not match the expected data type for tracing factors in actual cycles.
  
  
  Solution:
  
  
  Check Value Field Configuration: Go to the configuration settings for the value field in question. Ensure that it is set up correctly to be used as a tracing factor. You can do this by navigating to the relevant configuration path in SAP (e.g., SPRO -> Controlling -> Profitability Analysis -> Account-Based CO-PA -> Define Value Fields).
  
  
  Review Cycle Configuration: Check the configuration of the actual cycle you are trying to execute. Ensure that the tracing factors are correctly defined and that the value field in question is included in the list of valid tracing factors.
  
  
  Use Alternative Value Fields: If the value field cannot be used as a tracing factor, consider using an alternative value field that is compatible with the actual cycle.
  
  
  Consult Documentation: Review SAP documentation or help resources for specific guidelines on configuring value fields and cycles in your version of SAP.
  
  
  Testing: After making changes, test the cycle again to see if the error persists. If it does, further investigation may be needed.
  
  
  Related Information:
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSV5 (for actual distribution) and KSV1 (for planning) to help navigate through the configuration and execution processes.
  
  
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  
  
  SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance.
  
  
  By following these steps, you should be able to identify the cause of the KF195 error and implement a solution to resolve it.