How To Fix KE856 - For mode "5" you must enter a file name

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 856

• Message text: For mode "5" you must enter a file name

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KE856 - For mode "5" you must enter a file name ?

  The SAP error message KE856 typically occurs in the context of the CO (Controlling) module, particularly when dealing with the transfer of data to or from external files. The error message indicates that when using mode "5" (which usually refers to a specific data transfer mode), a file name must be provided, but it has not been.
  Cause:
  The error arises when you attempt to execute a transaction or report that requires a file name for data transfer in mode "5", but you have not specified a file name. This can happen in various scenarios, such as:
  
  Exporting data to a file.
  Importing data from a file.
  Running a report that requires file input/output.
  
  Solution:
  To resolve the KE856 error, you need to ensure that you provide a valid file name when prompted. Here are the steps you can take:
  
  
  Check the Transaction/Report Settings: 
  
  Go to the transaction or report that triggered the error.
  Look for an option to specify the file name. This is often found in the selection screen or parameters.
  
  
  
  Enter a Valid File Name:
  
  Make sure to enter a complete file path and name, including the file extension (e.g., .txt, .csv, etc.).
  Ensure that the file path is accessible and that you have the necessary permissions to read/write to that location.
  
  
  
  Review Documentation:
  
  If you are unsure about the required format or parameters, refer to the SAP documentation or help files related to the specific transaction or report you are using.
  
  
  
  Check for Configuration Issues:
  
  If you are using a custom program or report, check the code to ensure that it correctly handles file name inputs.
  Consult with your SAP Basis or technical team if there are any configuration issues.
  
  
  
  Test with Different Modes:
  
  If applicable, try using a different mode that does not require a file name to see if the process can be completed without the error.
  
  
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to CO, such as KEB1 (for CO-PA) or others that involve data transfer.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message KE856.
  User Permissions: Ensure that the user executing the transaction has the necessary permissions to access the file system where the file is to be read from or written to.
  
  By following these steps, you should be able to resolve the KE856 error and successfully execute the desired operation in SAP.