How To Fix KE086 - Deleting a record type can lead to inconsistencies if data already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 086

• Message text: Deleting a record type can lead to inconsistencies if data already exists

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

If data already exists in the system for record type &V1&, you cannot
delete the record type. Otherwise you could no longer display or
change the data which was posted or planned under the record type
&V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE086 - Deleting a record type can lead to inconsistencies if data already exists ?

  The SAP error message KE086 indicates that there is an attempt to delete a record type in the Controlling (CO) module, specifically in the context of Profitability Analysis (CO-PA) or other related areas. This error arises when there is existing data associated with the record type you are trying to delete, which could lead to inconsistencies in the system.
  Cause:
  
  Existing Data: The primary cause of this error is that there are already records in the database that reference the record type you are attempting to delete. Deleting a record type that has existing data can lead to orphaned records or inconsistencies in reporting and analysis.
  Data Integrity: SAP enforces data integrity rules to ensure that the deletion of record types does not compromise the accuracy and reliability of financial data.
  
  Solution:
  
  Check for Existing Data: Before attempting to delete a record type, check if there are any existing records associated with it. You can do this by running reports or queries in the CO module to identify any dependencies.
  Delete Dependent Records: If there are existing records, you may need to delete or archive those records first before you can delete the record type. Ensure that you have the necessary authorizations and that you follow your organization's data management policies.
  Consult Documentation: Review SAP documentation or consult with your SAP support team to understand the implications of deleting the record type and to ensure that you are following best practices.
  Use Transaction Codes: Use transaction codes like KE4S (for CO-PA) or other relevant transaction codes to manage record types and their associated data.
  Backup Data: Always ensure that you have a backup of your data before making any deletions, in case you need to restore it later.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Data Consistency Checks: Consider running data consistency checks in the CO module to identify any potential issues before making changes.
  User Authorizations: Ensure that you have the appropriate authorizations to delete record types and associated data.
  Testing in Development: If possible, test the deletion process in a development or quality assurance environment before applying changes in the production environment.
  
  By following these steps, you can address the KE086 error and ensure that your SAP system maintains data integrity while managing record types effectively.