How To Fix KD706 - Use KOAA transaction for archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 706

• Message text: Use KOAA transaction for archiving

What causes this issue?

The archiving method you tried to use has been superseded.

System Response

No settlement documents archived.

How to fix this error?

Archive settlement documents using transaction <DS:TRAN.KOAA>KOAA</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD706 - Use KOAA transaction for archiving ?

  The SAP error message KD706 indicates that the system is prompting the user to use the KOAA transaction for archiving purposes. This message typically arises in the context of controlling (CO) and profitability analysis (CO-PA) modules, where data archiving is necessary to manage the volume of data and improve system performance.
  Cause:
  The error message KD706 is triggered when:
  
  The system detects that there is a need to archive data related to controlling or profitability analysis.
  The data volume has reached a threshold that necessitates archiving to maintain system performance and manageability.
  The user is attempting to perform an operation that requires archived data to be managed or accessed, but the necessary archiving has not been completed.
  
  Solution:
  To resolve the KD706 error, follow these steps:
  
  
  Use Transaction KOAA:
  
  Go to the SAP GUI and enter transaction code KOAA.
  This transaction is specifically designed for archiving CO data. Follow the prompts to archive the necessary data.
  
  
  
  Check Archiving Objects:
  
  Ensure that the relevant archiving objects are set up correctly in your system. You may need to consult with your SAP Basis or CO module team to confirm that the archiving objects are configured properly.
  
  
  
  Run Archiving Jobs:
  
  If you have the necessary authorizations, you can schedule or run archiving jobs to clear out old data. This can be done through transaction SARA, where you can manage archiving sessions.
  
  
  
  Monitor Data Volume:
  
  Regularly monitor the data volume in your CO and CO-PA modules to prevent reaching critical levels that could lead to performance issues or the need for urgent archiving.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for detailed instructions on archiving processes specific to your version of SAP.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists or if you encounter additional errors, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process that allows you to remove data from the database and store it in a more efficient format, which can help improve system performance and reduce database size.
  Transaction Codes: Familiarize yourself with other related transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archived data.
  Data Retention Policies: Ensure that your organization has clear data retention policies in place to determine how long data should be kept before archiving.
  
  By following these steps, you should be able to resolve the KD706 error and effectively manage your SAP system's data archiving needs.