How To Fix KD557 - System error: Settlement document is too large (more than & rows)

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 557

• Message text: System error: Settlement document is too large (more than & rows)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KD557 - System error: Settlement document is too large (more than & rows) ?

  The SAP error message KD557, which states "System error: Settlement document is too large (more than & rows)," typically occurs during the settlement process in SAP Controlling (CO) when the system attempts to create a settlement document that exceeds the maximum allowable number of rows. This can happen in various scenarios, such as when settling internal orders, projects, or cost centers.
  Cause:
  
  Excessive Data: The primary cause of this error is that the settlement document being generated contains more rows than the system can handle. This can occur if there are a large number of line items being settled at once.
  Configuration Limits: SAP has predefined limits for the number of line items in a settlement document. If the number of line items exceeds this limit, the error will be triggered.
  Data Volume: High transaction volumes or a large number of cost objects being settled simultaneously can lead to this issue.
  
  Solution:
  
  Batch Settlement: Instead of settling all items at once, consider breaking down the settlement into smaller batches. This can help ensure that the number of rows in each settlement document remains within the allowable limit.
  Review Configuration: Check the configuration settings in SAP to see if there are any parameters that can be adjusted to allow for a higher number of rows in settlement documents. However, be cautious with this approach, as it may have implications for system performance.
  Data Cleanup: Review the data being settled to see if there are any unnecessary or obsolete line items that can be removed or archived. Reducing the volume of data can help prevent this error.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or updates that may address this issue. There may be specific patches or recommendations provided by SAP.
  Increase System Resources: In some cases, increasing system resources (like memory or processing power) may help handle larger datasets, but this is more of a workaround than a direct solution.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for detailed information on settlement processes and limitations.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO88 (Order Settlement) or KOB1 (Order Line Item Display) to analyze the data being settled.
  Performance Monitoring: Monitor system performance and transaction logs to identify patterns or specific scenarios that lead to this error.
  
  If the problem persists after trying the above solutions, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.