How To Fix KD523 - Settlement document: Define a number interval

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 523

• Message text: Settlement document: Define a number interval

What causes this issue?

You have not defined a number-range interval for settlement documents.
The settlement document is a special document type. It is used to
cancel settlements or repeat month-end closing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Action by the system administrator:
Define a number-range interval.
The sender controlling area (element in number range maintenance) is
assigned to a number range group, which is, in turn, assigned to an
interval.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD523 - Settlement document: Define a number interval ?

  The SAP error message KD523, which states "Settlement document: Define a number interval," typically occurs in the context of the Controlling (CO) module, particularly when dealing with internal orders or projects that require settlement documents. This error indicates that the system cannot find a defined number range for settlement documents, which is necessary for the proper functioning of the settlement process.
  Cause:
  The primary cause of this error is that the number range for settlement documents has not been defined or has not been properly configured in the system. This can happen if:
  
  The number range has not been created for the relevant document type.
  The number range has been deleted or is not active.
  There is a configuration issue in the controlling area or the document type settings.
  
  Solution:
  To resolve the KD523 error, you need to define a number interval for the settlement documents. Here are the steps to do this:
  
  
  Access the Number Range Configuration:
  
  Go to the SAP Easy Access screen.
  Navigate to the following path: 
  SPRO -> SAP Reference IMG -> Controlling -> Internal Orders -> Settlement -> Define Number Ranges for Settlement Documents
  
  
  
  
  Define a Number Range:
  
  In the configuration screen, check if a number range for settlement documents exists.
  If it does not exist, create a new number range by specifying the following:
  
  Number Range Interval: Define the range of numbers that can be used for settlement documents (e.g., from 100000 to 199999).
  Number Range Object: Ensure that the correct object is selected for the settlement documents.
  
  
  
  
  
  Assign the Number Range:
  
  After creating the number range, ensure that it is assigned to the appropriate document type used for settlements.
  
  
  
  Check Authorizations:
  
  Ensure that you have the necessary authorizations to create or modify number ranges.
  
  
  
  Test the Configuration:
  
  After making the changes, try to execute the settlement process again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SNRO (Number Range Objects) to view and manage number ranges directly.
  Documentation: Refer to SAP Help documentation for detailed guidance on number range configuration and internal order settlement processes.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the KD523 error and successfully process settlement documents in SAP.