How To Fix KD316 - Settlement document &1 read from the archive

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 316

• Message text: Settlement document &1 read from the archive

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KD316 - Settlement document &1 read from the archive ?

  The SAP error message KD316, which states "Settlement document &1 read from the archive," typically occurs when the system attempts to access a settlement document that has been archived. This can happen in various scenarios, such as when you are trying to display or process a settlement document that is no longer available in the active database due to archiving.
  Cause:
  
  Archiving: The settlement document has been archived to save space in the database. Archiving is a common practice in SAP to manage data volume and improve system performance.
  Accessing Archived Data: The user or process is trying to access a settlement document that is not currently available in the active database.
  Configuration Issues: There may be issues with the configuration of the archiving process or the retrieval of archived documents.
  
  Solution:
  
  Check Archive Settings: Ensure that the archiving settings are correctly configured. You may need to check the archiving object related to settlement documents.
  Access Archived Data: If you need to access the archived settlement document, you can use the SAP Archive Information System (AIS) to retrieve it. This typically involves:
  
  Using transaction code SARA to access the archiving administration.
  Searching for the specific settlement document using the relevant criteria.
  
  
  Restore Document: If necessary, you can restore the document from the archive back to the active database, depending on your organization's data retention policies.
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or functional team for specific steps related to your system configuration.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: For managing archiving objects.
  SARI: For displaying archived data.
  
  
  Archiving Objects: Each type of document in SAP has a specific archiving object. For settlement documents, you may need to look into the relevant archiving object documentation.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to this error message.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.